Microsoft 365 Enterprise Governance, Data Tagging, and Records Management Solution

Overview

Cybersecurity & Data Privacy

Fort Huachuca, Arizona, United StatesPosted 17 days agoDeadline: April 28th, 2026

Fit Score

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SUMMARY

The agency seeks a Microsoft 365 solution focused on enterprise governance, data tagging, and comprehensive records management that integrates with existing army environments, enhancing security, administration, and compliance.

KEY REQUIREMENTS

Must provide a mature, scalable Commercial-Off-The-Shelf (COTS) solution
Solution must integrate with and enhance native Microsoft 365 capabilities
Must support hierarchical Role-Based Access Control (RBAC) and delegated administration
Must provide automated sensitivity labeling and data loss prevention
Must support full records lifecycle management compliant with NARA standards
Must provide automated workspace lifecycle management for SharePoint and Teams
Must provide high-fidelity backup and restore capabilities for Exchange, SharePoint, OneDrive, and Teams
Must be able to operate in Azure Government Cloud at DoD Impact Level 5 (IL5)
Must support Common Access Card (CAC) and Personal Identity Verification (PIV) authentication

BUDGET

Estimate

$500,000 – $2,000,000

TIMELINE

Response due date: April 28th, 2026

Question deadline: April 23rd, 2026

QUESTION DEADLINE

April 23rd, 2026

Issuing Agency

Army Contracting Command – Aberdeen Proving Ground

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The client is seeking a solution for Microsoft 365 enterprise governance, data tagging, and records management that will integrate with and enhance the existing army environment. The required solution must provide enhanced sensitivity labeling, advanced SharePoint Online management, and comprehensive records management capabilities, ensuring robust management and reporting functions.

Key components include enterprise governance with hierarchical role-based access control and delegated administration for SharePoint Online, Teams, and Power Platform assets. The solution must deliver automated sensitivity and retention label application, data loss prevention, and remediation of oversharing. Automated full records lifecycle management should align with both army standards and National Archives and Records Administration requirements.

Additional demands include automated management of SharePoint and Teams workspaces, from creation through archival, identification and remediation of redundant or obsolete data for storage optimization, and high-fidelity backup and restore features for Exchange, SharePoint Online, OneDrive, and Teams. Interested vendors are required to submit questions by April 23, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.