Mandated Cost Reimbursement Services

Overview

Financial, Legal, HR & Staffing

Oakland, California, United StatesPosted 13 days agoDeadline: May 18th, 2026

Fit Score

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SUMMARY

The county seeks a vendor to manage mandated cost reimbursement, including claim preparation, submission, and monitoring, to ensure compliance and maximize recovery.

KEY REQUIREMENTS

Must be regularly and continuously engaged in the business of providing State-mandated cost reimbursement/claims processing services for at least three years
Must possess all permits, licenses, and professional credentials necessary to perform services
Must meet the County's Small and Emerging Locally Owned Business requirements or subcontract with a SLEB for at least 20% of the total bid amount
Must be able to provide dedicated support staff and a competent account manager
Must submit an electronic version of the proposal in a PDF file
Must use the most current version of Exhibit A as revised and published through Addenda
Must not mark proposal responses as confidential or proprietary
Must be licensed by the State of California to do the type of work required
Must not be on the California Department of General Services list of persons determined to be engaged in investment activities in Iran

BUDGET

Estimate

$150,000 – $450,000

CONTRACT DURATION

36 months

TIMELINE

Request Issued: April 20th, 2026

Networking/Bidders Conference No. 1: April 27th, 2026

Written Questions Due: April 28th, 2026

List of Attendees: April 30th, 2026

Questions & Answers Issued: May 8th, 2026

Addendum Issued: May 8th, 2026

Response Due: May 18th, 2026

Evaluation Period: May 18th, 2026 – June 29th, 2026

Optional Vendor Interviews: Week of June 15th, 2026

Notice of Intent to Award Issued: June 22nd, 2026

Board Consideration Award Date: August 4th, 2026

Contract Start Date: December 1st, 2026

QUESTION DEADLINE

April 28th, 2026

Issuing Agency

County Of Alameda

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DESCRIPTION

The county is seeking a vendor to provide mandated cost reimbursement services. The selected contractor will be responsible for preparing and justifying claims, including comprehensive documentation of all direct and allowable indirect costs incurred by local jurisdictions. The contractor must accurately identify, prepare, file, and monitor all eligible mandated cost reimbursement and test claims, ensuring full compliance with State requirements for timely submission and audit-ready documentation. The goal is to maximize reimbursement recovery for the county.

Key responsibilities include preparing and submitting cost claims according to current state-issued instructions for each reimbursable mandate, monitoring the status of all submitted claims—both for payments and approvals—and maintaining thorough oversight through every stage. Additionally, the contractor is required to provide qualified personnel to collaborate with county staff, review claim submissions, and ensure accuracy and completeness. The contract will have a term of three years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.