Managed Print Services

Overview

IT Support, Hardware & Networking

Alameda, California, United States; Oakland, California, United States; Dublin, California, United States; Berkeley, California, United States; Hayward, California, United States; San Leandro, California, United States; Fremont, California, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

Settle Intelligence

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SUMMARY

A government entity in Oakland, California seeks a vendor to provide managed print services, covering maintenance, reporting, optimization, and remote monitoring for its fleet of printers.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

12 months

TIMELINE

Pre-Proposal Conference: April 8th, 2026

Deadline for Questions: April 13th, 2026

Questions and Answers Posted: April 20th, 2026

Proposal Due Date: April 30th, 2026

Evaluation of Proposals: May 1st, 2026 – May 22nd, 2026

Public Opening of Cost Portion: May 27th, 2026

Notice of Intent to Award: June 1st, 2026

Negotiations and Execution of Contract: June 2nd, 2026 – July 1st, 2026

Contract Duration: August 1st, 2026 – July 31st, 2027

QUESTION DEADLINE

April 13th, 2026

Issuing Agency

Superior Court Of California, County Of Alameda

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DESCRIPTION

The government authority in Oakland, California is seeking a vendor to provide comprehensive managed print services. The selected contractor will be responsible for maintaining a fixed asset inventory of all networked and non-networked printers while bearing all maintenance costs to ensure equipment remains in good working order. High standards for service quality and responsiveness are expected for equipment repairs and maintenance across all court locations.

The contractor must provide monthly average page counts for all devices, enabling the assessment of usage patterns and aiding in future resource planning. Additional expectations include quarterly reporting and exploring strategies such as printer swapping or replacements to optimize printer usage and achieve cost savings. Remote monitoring software must be supplied to deliver real-time device status updates, malfunction notifications, automatic toner ordering, and monthly report distribution. The initial contract period is one year.

A pre-bid conference will occur on April 8, 2026, with all questions due by April 13, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.