Managed Print Services

Overview

IT Support, Hardware & Networking

Rochester, Minnesota, United States; Rochester, Minnesota, United StatesPosted about 2 months agoDeadline: April 9th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

SUMMARY

The Rochester, Minnesota government authority requests a five-year managed print services program covering equipment, software integration, tracking, and secure authentication.

KEY REQUIREMENTS

BUDGET

Estimate

$2,500,000 – $3,500,000

CONTRACT DURATION

60 months

TIMELINE

RFP advertised and released: March 17, 2026

Deadline for written questions: March 27, 2026 at 12:00 PM

Last addendum issued: March 30, 2026 at 4:00 PM

Proposal submission deadline: April 9, 2026 at 1:00 PM

Vendor presentations: April 21, 2026

School Board approval and award: May 5, 2026

Contract signing: On or before May 19, 2026

Implementation planning & equipment ordering: May 19 - June 12, 2026

Active installation window: June 15 - June 30, 2026

Full operational readiness — all sites: July 1, 2026

Billing commencement: July 1, 2026

QUESTION DEADLINE

March 27th, 2026

Issuing Agency

Rochester Public Schools, Independent School District #535

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority in Rochester, Minnesota is seeking a vendor to deliver a comprehensive, districtwide managed print services (MPS) program. This program will encompass equipment provision, software integration, supply management, ongoing maintenance, device monitoring, comprehensive reporting, billing services, print optimization, and sustained support.

Required features include secure print release, user authentication, print tracking, and robust reporting capabilities. The MPS solution must utilize PaperCut software to enable user-level print tracking, enforce per-user copy limits, and manage billing. Additionally, the solution should support proximity card and fob authentication, employ 24 black-and-white desktop printers with print speeds over 40 pages per minute, provide expandable paper capacity, and include PostScript printing capability.

Questions regarding the RFP must be submitted by March 27, 2026. The contract term is set for five years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.