RFP HunterSettle helps teams find, evaluate, and respond to public RFPs.

Managed Print Service

Overview

Events, Printing & Promotional Goods

Grouard, Alberta, CanadaPosted 8 days agoDeadline: May 22nd, 2026

Fit Score

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SUMMARY

Three-year contract opportunity for managed print services supporting print, copy, scan, and fax functions for a government authority in Alberta.

KEY REQUIREMENTS

Must provide high-end, current technology for managed print services
Must have valid public liability and property damage insurance of at least $5,000,000
Must be able to provide service from 8:00 a.m. to 5:00 p.m., Monday to Friday
Must provide a 4-hour response time for troubleshooting
Must provide next-day on-site service for repairs or replacements
Must provide waste disposal services for used supplies
Must provide initial staff training for each location
Must provide an online management dashboard for reporting and service requests
Must ensure MFD hard drives are wiped of all stored information
Must be able to add machines to the lease if needs arise

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Issued: April 29th, 2026

Deadline for Questions: May 20th, 2026

Submission Deadline: May 22nd, 2026

Anticipated Execution Date: July 1st, 2026

Equipment Delivery and Installation: July 1st, 2026 to October 15th, 2026

QUESTION DEADLINE

May 20th, 2026

Issuing Agency

Northern Lakes College

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Alberta is seeking a vendor to provide a comprehensive managed print service across all designated locations within the service region. The required solution must support printing, copying, scanning, and faxing capabilities to efficiently meet the organization’s document management needs.

The contract will be awarded for a period of three years. Vendors are encouraged to address all aspects of the managed print service and must submit any questions by May 20, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.