Managed Pay-To-Print, Copy and Scan Services

RFP Issuance: April 15th, 2026

Questions and Answer Period Closes: April 30th, 2026, at 2:00 PM EST

Submission Period Ends: May 11th, 2026, at 2:00 PM EST

Anticipated Start Date: November 1st, 2026

A government authority in North Carolina is seeking qualified firms to provide managed pay-to-print, copy, and scan services within its library facilities. The selected vendor will be responsible for providing a full-service solution, featuring shared print stations with multi-function devices at each library location and two devices at the central library. Devices must be network-ready, compatible with existing public PCs, and include print release stations equipped with necessary hardware and software.

Multi-function devices should feature at least two letter trays and one legal tray, or one high-capacity letter tray and one legal tray, and must support a recommended monthly page volume of up to 25,000 pages. Payment stations must support credit, debit, and prepaid card transactions with PCI compliance, ensuring the library is not liable for fraudulent activity. Solutions must provide options for black and white or color printing, robust replacement procedures for failed print jobs, and include mobile/cloud printing, scan to USB, and scan to email functionalities.

Vendors should also demonstrate the capacity to return a portion of the proceeds from public use to the library. All clarification questions are required to be submitted by April 30, 2026.