Mailing Services

Overview

Events, Printing & Promotional Goods

Seattle, Washington, United StatesPosted 9 days agoDeadline: June 11th, 2026

Fit Score

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SUMMARY

Seattle seeks a vendor for comprehensive mailing services, including printing, addressing, and custom letter handling, for a five-year contract.

KEY REQUIREMENTS

Must comply with United States Postal Service (USPS) bulk mailing standards
Must have the ability to receive files via secure email, web portal, or file transfer protocol (FTP)
Must be able to provide high-speed laser simplex and duplex printing in black & white and color
Must have a physical nexus in the city to obtain a Seattle Business license
Must provide a certificate of insurance evidencing minimum coverage and limits of liability
Must comply with the City's Paid Sick Time and Safe Time ordinance
Must comply with prevailing wage requirements if applicable
Must register in the City's Procurement Portal to submit a response

BUDGET

Estimate

$1,200,000

CONTRACT DURATION

60 months

TIMELINE

ITB Issued: April 28th, 2026

Pre-Bid Conference: May 6th, 2026

Deadline For Questions: June 4th, 2026

Sealed Bids Due: June 11th, 2026

QUESTION DEADLINE

June 4th, 2026

Issuing Agency

City Of Seattle

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DESCRIPTION

A government authority in Seattle, Washington is seeking a vendor to provide comprehensive, reliable, and cost-effective mailing services to support communications for multiple departments. Services required include the folding, inserting, sealing, addressing, sorting, tabbing, sacking, and delivery of mail to various facilities.

The selected vendor must also be able to print mailing materials, offering high-speed laser simplex and duplex printing in both black and white and color. Additional customized services are required, such as the creation of personalized laser letters that are individually addressed and matched with both an envelope and a response device. The contract period will last for five years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.