Intranet Solution Migration, Implementation, and Support Services

Overview

Software, Web & Mobile Development

Westminster, Colorado, United States; Westminster, Colorado, United StatesPosted 28 days agoDeadline: April 29th, 2026

Fit Score

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SUMMARY

The City of Colorado seeks a vendor for the migration, implementation, and support of a secure, mobile-friendly intranet solution with content governance and workflow enhancements.

KEY REQUIREMENTS

Must be properly registered to do business in the State of Colorado
Must provide proof of insurance coverage including general liability and workers' compensation
Must submit proposal electronically via the Rocky Mountain E-purchasing System (BidNet)
Must provide a complete and detailed cost proposal
Must complete the Functional Requirements Response Workbook (Exhibit C)
Must meet WCAG 2.1 AA accessibility compliance standards
Must provide post-launch warranty support
Must be able to integrate with Active Directory/Azure AD

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

60 months

TIMELINE

RFP Advertisement: April 9th, 2026

Pre-Proposal Conference: April 15th, 2026

Deadline to Submit Questions: April 20th, 2026

Response to Questions: April 22nd, 2026

Proposal Due Date: April 29th, 2026

Evaluation: April 29th, 2026 – May 12th, 2026

Tentative Interviews and Demos: May 19th, 2026 – May 20th, 2026

QUESTION DEADLINE

April 20th, 2026

Issuing Agency

City Of Westminster

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The City is seeking a vendor to deliver a secure, accessible, and maintainable intranet solution aimed at enhancing internal communication, content governance, usability, and long-term administration. The scope includes configuring responsive or mobile-supported access, and improving both information architecture and navigation to align with City branding and usability standards.

Key responsibilities encompass migrating approved content, including pages, documents, media, and structured information, from the existing DNN system to the new platform. The project will also involve the implementation of role-based editing, governance workflows, media libraries, content templates, and core features such as calendars, alerts, search, analytics, and engagement tools. Integration with authentication and user provisioning systems is required, along with a cloud-hosted or cloud-compatible deployment model.

The selected vendor will provide solution design, platform configuration, full content migration, governance controls, testing and quality assurance, as well as training and knowledge transfer. Launch activities will be supported by a post-launch warranty period. Redesign or redevelopment of the City's public website and replacement of unrelated enterprise systems are out of the project scope.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.