Intranet Software and Services

Seeking a provider for design, development, and ongoing support of an internally hosted employee intranet, including software maintenance and custom solutions.

Submit proposal electronically via Oracle iSourcing or as a hard copy.
Mark sealed return envelope with RFP number, time, and due date.
Submit one original proposal response and one electronic copy (flash/USB) if submitting hard copy.
Proposals must be signed by an authorized individual.
Proposals must not be written in pencil.
List all deviations on the Compliance Form.
Comply with Texas Public Information Act regarding confidential information.
Certify compliance with Debarment and Suspension regulations.
Certify compliance with Copyright and Patent Laws.
Certify compliance with Chapter 176 of the Texas Local Government Code.
Certify compliance with Clean Air and Water Pollution Act.
Certify compliance with Energy Policy and Conservation Act.
Certify compliance with Record Retention Requirements.
Certify compliance with Recovered Materials requirements.
Certify compliance with Byrd Anti-Lobbying Requirements.
Certify not being on the Foreign Terrorist Organization List.
Certify not boycotting Israel.
Certify not contracting with abortion providers or affiliates.
Certify compliance with Buy America Act.
Certify compliance with Domestic Preferences for Procurement.
Certify compliance with Lone Star Infrastructure Protection Act.
Certify compliance with Firearm Industry requirements.
Certify compliance with Energy Companies requirements.
Comply with Texas House Bill 1295, Certificate of Interested Parties, if applicable.
Certify compliance with Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment.
Certify compliance with Prohibition on Diversity, Equity, and Inclusion.
Provide a copy of the contract document in Word format upon request.
Utilize Oracle iSupplier for updating and making changes to catalogs or price sheets.
Complete and submit the Certification for Criminal History Check Form.
Comply with Criminal History Checks for employees with direct student contact.
Submit a completed Accessible Conformance Report (ACR) based on the Voluntary Product Accessibility Template (VPAT).
Provide material detailing products, features, and services.
Provide examples of recent completed designs.
Provide a description of the support process, including average guaranteed response time.
Provide details including bundled/package options and additional products/services.
Provide base pricing and a supplemental pricing sheet.
Complete the Supplier Questionnaire.
The system must be hosted inside the GISD network on a district-provided server.
Vendor must manage system updates and upgrades, with VPN access provided by the district.
Vendor must work with GISD technology staff to set up a backup and recovery plan.
Annual cost must include version updates at no additional charge.
The system must allow multiple editors with the ability to limit access to files and pages.
The system must allow granular permissions based on user roles.
The system must allow the creation of any number of user accounts (approximately 120 admin users).
The system must log site changes in real-time by user and IP address.
The system must restrict access to different pages based on role or individual user.
The system must provide in-page editing.
The system must support image editing (resize, crop, colorize, rotate, compress).
The system must support different page layouts for website sections.
The system must support media upload/embedding and video embedding from online services like YouTube.
The system must allow sharing content or menus between pages.
The system must allow an unlimited number of web pages.
The system must allow rotating home pages for A/B testing.
The system must offer secure file downloads with access control based on user privileges.
The system must create photo galleries with the ability to restrict viewing to specific audiences.
The system must allow self-expiring content, such as news.
The system must provide a site search feature that searches uploaded files, with results limited by user access.
The system must allow administrators to unpublish or archive pages.
The system must allow adding staff members and displaying them as a directory.
The system must allow displaying staff members from the staff directory on relevant department pages.
The system must allow administrators to create unlimited blogs and forums.
The system must provide RSS feeds for blogs and forums.
The system must allow administrators to open any page for comments, with options for anonymous or logged-in users.
The system must allow authorized users to create unlimited forms.
The system must allow authorized users to create various types of forms (sign-up, online registration, quizzes).
The system must notify administrators and specific groups/roles when forms are submitted.
The system must generate certificates based on the type of form created (e.g., quiz form).
The system must allow adding CAPTCHA to forms.
The system must restrict access to forms based on role.
The system must create reports based on form data.
The system must allow authorized users to create unlimited calendars with role-based editing and access controls.
The system must show calendars in weekly and monthly views.
Calendar layouts must be responsive.
The system must have a workflow for event entry where an admin/calendar manager publishes the event.
Provide unlimited phone and email support for the Coordinator of Web Services or designee.
Offer migration of site to a new server.
Offer custom programming for additional site features.
Offer design services.

Question deadline: April 6th, 2026, 12:00 P.M. CDT

Addenda posting: April 8th, 2026, 4:00 P.M. CDT

Proposal submission deadline: April 16th, 2026, 10:30 A.M. CDT

Contract term begins: June 1st, 2026

Contract term ends: May 31st, 2027

Garland Independent School District

Organization overview and procurement intelligence available on paid plans.

The selected vendor will provide intranet software and related services, including the design, development, and maintenance of an internal employee portal system. The solution must be an internally hosted platform to support efficient internal communications within the organization.

Vendors are expected to offer ongoing support services, with options for custom design and development tailored to organizational needs. The contract will also include assistance with server maintenance as it pertains to supporting the intranet software. The agreement will extend for a one-year period, with a question submission deadline set for April 6, 2026.

Intranet Software and Services

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