Intranet Modernization Using M365 G5 SharePoint Online Solutions

Overview

Software, Web & Mobile Development

San Jose, California, United StatesPosted about 2 months agoDeadline: April 16th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a vendor to modernize an intranet using M365 G5 SharePoint Online, focusing on usability, security, and compliance with government standards.

KEY REQUIREMENTS

BUDGET

Estimate

$1,000,000 – $5,000,000

CONTRACT DURATION

37 months

TIMELINE

RFP issued: March 19th, 2026

Mandatory Pre-Proposal Conference: March 25th, 2026 @ 11:00 am PST

Deadline for questions: April 3rd, 2026

Questions and answers posted: April 8th, 2026

Latest date and time proposal may be submitted: April 16th, 2026 @ 3:00 pm PST

Anticipated interview dates (estimate only): April 27th, 2026 – April 30th, 2026

Evaluation of proposals (estimate only): May 5th, 2026

Public opening of cost portion of proposals: May 7th, 2026 @ 2:00 pm PST

Notice of Intent to Award (estimate only): May 15th, 2026

Negotiations and execution of contract (estimate only): May 22nd, 2026

Contract start date (estimate only): June 1st, 2026

Contract end date (estimate only): June 30th, 2029

QUESTION DEADLINE

April 3rd, 2026

Issuing Agency

Superior Court of California, County of Santa Clara

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The scope of this project involves the modernization of an organization's intranet using Microsoft 365 G5 SharePoint Online solutions. The updated intranet must be easy to navigate and feature modern, user-friendly interface design with a strong emphasis on accessibility.

The solution should integrate seamlessly with existing systems and incorporate role-based access controls (RBAC) to protect sensitive data. Security requirements include robust authentication, encryption, data protection measures, and adherence to government standards, privacy policies, and relevant cybersecurity protocols. The project also involves migrating content and data from the legacy system to the new intranet.

Vendors are required to provide comprehensive user manuals and online resources to enable self-service support for end users. The platform must ensure cross-platform compatibility, enabling access across different devices and environments. A mandatory pre-proposal conference is scheduled prior to bid submission, and all clarification questions must be submitted by the provided deadlines.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.