Integrated Library System

Overview

Education, Training & Libraries

Rochester, New York, United StatesPosted 6 days agoDeadline: June 18th, 2026

Fit Score

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SUMMARY

Seeking a provider for an integrated library system with centralized admin, robust catalog services, and managed migration from an existing platform, offered as a SaaS solution.

KEY REQUIREMENTS

Must provide a turnkey Software as a Service Integrated Library System solution
Must provide isolated environments for production, testing, and training
Must be PCI 3.0 compliant or current industry standard for payment security
Must submit a preliminary installation and integration plan with a timetable
Must provide at least two references from similarly sized public organizations
Must accept check or ACH payments
Must be able to support a federated system with independent member library operations
Must provide a robust vendor support and development infrastructure

BUDGET

Estimate

$250,000 – $750,000

CONTRACT DURATION

60 months

TIMELINE

RFP Release: May 1st, 2026

Closing Date for Inquiries: May 29th, 2026

Proposal Submission Deadline: June 18th, 2026

Scripted Demonstration: Weeks of July 20th and 27th, 2026

Gap Analysis / Follow up: Through August 21st, 2026

Vendor Notification: September 11th, 2026

Agreement Negotiation: September – October 2026

Implementation: December 2026 – December 2027

QUESTION DEADLINE

May 29th, 2026

Issuing Agency

Monroe County Library System

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The organization is seeking a vendor to provide a comprehensive integrated library system. The solution must enable centralized administration with configurable options for independent member libraries, providing flexibility while maintaining overall management control. The public catalog should offer innovative features for personalization and enhanced access to physical, digital, and local content resources. A strong vendor support and development infrastructure is essential for ongoing system performance and improvements.

The selected vendor will also be responsible for migrating data from the existing TLC CARL.X system, currently hosted on a Linux server using an Oracle database. This migration process includes comprehensive data preparation and mapping services to ensure a smooth transition. Additionally, vendors are required to detail their Software as a Service (SaaS) hosted solution, including the location and specification of servers, administrative structures, platforms used, and database management systems. Service–level agreement terms, particularly concerning system uptime, must be provided.

Vendors should submit a complete client list for their proposed solution, detailing both current public and private clients as well as any implementations in progress. The awarded contract will be for a period of one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.