Integrated Library System

Overview

Education, Training & Libraries

Pennsylvania, United StatesPosted 17 days agoDeadline: May 22nd, 2026

Fit Score

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SUMMARY

Procurement of an integrated library system for a Pennsylvania institution, including analytics, authentication integrations, and digital archive management tools.

KEY REQUIREMENTS

Must have a minimum of five years of experience in providing requested services to higher education institutions
Must demonstrate long-term viability and commitment to customers
Must be able to provide a solution that delivers capabilities consistent with industry practices
Must not be under suspension or debarment by the Commonwealth of Pennsylvania, any other state, or the federal government
Must not be tax delinquent with the Pennsylvania Department of Revenue or the Pennsylvania Department of Labor and Industry
Must be able to conduct business transactions using the SAP Ariba Business Network
Must submit a technical proposal that achieves a minimum of 75 percent of the available technical points

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

60 months

TIMELINE

Publication Date: April 20th, 2026

Preproposal Conference: April 30th, 2026

Deadline for Questions: May 4th, 2026

Amendment Issued: May 8th, 2026

Submission Date: May 22nd, 2026

Award: July 2026

QUESTION DEADLINE

May 4th, 2026

Issuing Agency

Commonwealth Of Pennsylvania State System Of Higher Education

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will provide an integrated library system with advanced features including a robust analytics and reporting module. The system must offer a comprehensive data dictionary for all available fields and should seamlessly integrate with external statistical tools for enhanced data analysis.

Key requirements include customizable reporting and query tools that allow users to create, save, and share reports both internally and externally. The system should also feature customizable anonymization of patron data, retaining grouping for statistical purposes, and support for a variety of authentication applications such as OpenAthens, Shibboleth, SAML/Azure, EZProxy, and campus single sign-on. Support for digital archives and archives management tools (e.g., ArchivesSpace, Aeon) and integration of mapping tools like StackMap are also needed.

A pre-bid conference is scheduled for April 30, 2026. All questions must be submitted by May 4, 2026. The expected contract period is one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.