Integrated Library System

Overview

Education, Training & Libraries

Nashville, Tennessee, United StatesPosted about 2 months agoDeadline: May 14th, 2026

Fit Score

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SUMMARY

The State of Tennessee is seeking a comprehensive integrated library system to manage cataloging, circulation, user accounts, ordering, reporting, and secure student data for educational materials.

KEY REQUIREMENTS

BUDGET

Verified

$250,000

CONTRACT DURATION

60 months

TIMELINE

RFP Issued: March 13th, 2026

Disability Accommodation Request Deadline: March 18th, 2026

Pre-response Conference: March 24th, 2026

Notice of Intent to Respond Deadline: March 25th, 2026

Written Questions & Comments Deadline: April 1st, 2026

State Response to Written Questions & Comments: April 29th, 2026

Response Deadline: May 14th, 2026

State Completion of Technical Response Evaluations: June 3rd, 2026

State Opening & Scoring of Cost Proposals: June 4th, 2026

Negotiations: June 5th-8th, 2026

State Notice of Intent to Award Released: June 9th, 2026

End of Protest Period: June 16th, 2026

State Sends Contract to Contractor: June 17th, 2026

Contractor Signature Deadline: June 22nd, 2026

QUESTION DEADLINE

April 1st, 2026

Issuing Agency

State Of Tennessee Department Of Education

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DESCRIPTION

This RFP seeks a vendor to provide an integrated library system featuring a user-friendly and accessible platform for various stakeholders, including State-level access to designated capabilities. The system must offer comprehensive cataloging for assorted educational materials such as books, equipment, and related resources.

Key requirements include circulation management for inventory—supporting functions like ordering, receiving, assignment, shipping, returns, status updates, repair requests, and issuing automated notifications to stakeholders. The solution must incorporate robust user management for creating and maintaining user accounts and student records, maintaining a secure database of user and student information.

The platform should enable ordering capabilities, including issuing purchase orders for educational materials directly to vendors, and provide report generation and data analysis for finances, inventories, orders, and user accounts. It must also support exporting federal quota program data in the required format and be designed with a software framework accommodating future feature development and requests.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.