Integrated Land Records and Vital Statistics Recording System

Overview

Business Systems (ERP, CRM & POS)

Norwalk, Connecticut, United StatesPosted about 2 months agoDeadline: April 9th, 2026

Fit Score

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SUMMARY

Connecticut requests proposals for an integrated system to manage land records and vital statistics, including implementation, training, and ongoing support. The solution must offer advanced security, flexible deployment, and user-friendly workflows.

KEY REQUIREMENTS

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

60 months

TIMELINE

RFP issued: March 16th, 2026

Questions due: March 25th, 2026 at 2:00 PM

Electronic submission deadline: April 9th, 2026 at 2:00 PM

RFP opening: April 9th, 2026 at 2:00 PM

RFP interviews: April 2026

Common Council Committee review: April/May 2026

Common Council review: April/May 2026

QUESTION DEADLINE

March 25th, 2026

Issuing Agency

City Of Norwalk Purchasing Department

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The project seeks a vendor to provide an integrated land records and vital statistics recording system, encompassing software, implementation, training, and ongoing support services to enable seamless operations and future scalability. The proposed system must consolidate all office functions into a user-friendly interface, leveraging modern technologies to maximize efficiency, security, and accessibility.

Key components include a comprehensive records management system covering land records, maps, vital records, trade names, licenses, military discharge documents, and dog records. The platform should feature flexible workflows, real-time document status tracking, and robust user and group-based access controls. Both on-premises and cloud-based deployments must be supported, with extensive audit logging for tracking all modifications and secure encrypted channels for data access and transfer.

Additional requirements include optimized data entry screens (with auto-fill and validation), an integrated cashiering module with configurable fee structures, seamless integration with financial software, and efficient indexing and verification processes accommodating dual monitor support. Imaging and archiving functionalities should support single and batch scanning, document clean-up, blank page detection, archival microfilm conversion, and secure data storage. The system should offer a free fraud alert notification service for constituents, and all solutions must be supported by comprehensive training and ongoing vendor support.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.