Hosted Library Event Booking System

A public library system in Virginia is seeking a vendor to provide a hosted event booking system that will support the scheduling, management, and promotion of library events, programs, and room reservations. The system must operate as a Software-as-a-Service (SaaS) or web-based solution, hosted by the vendor, and should deliver real-time, accessible, and comprehensive reservation data to maximize resource usage and cost effectiveness for the County.

The chosen solution must allow for full branding control, a multilingual user interface with translation options, and customization of all text elements to match AP Style and local branding requirements, including date formats and terminology. The platform must be mobile-friendly for both staff and public users, and include SMS capabilities.

Additional features required include support for kiosk or QR code check-in, with automation for no-show scenarios. Patrons should have access to a filterable event calendar with both calendar and list views, supporting filters for event type, age group, and location, as well as a robust event search function. Vendors are requested to provide full details of their proposed hosted or hybrid solutions.