Group Travel Fundraiser Partnership Service

Overview

Hospitality, Food Service & Travel

San Mateo, California, United StatesPosted about 1 month agoDeadline: April 22nd, 2026

Fit Score

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SUMMARY

Seeking a provider to deliver a turnkey group travel program, including all planning, logistics, and communications for a Cultural Tour fundraiser serving groups of 25 to 40 participants.

KEY REQUIREMENTS

BUDGET

Estimate

$100,000 – $300,000

CONTRACT DURATION

12 months

TIMELINE

Advertisement/Issuance of RFP: March 24th, 2026

Advertisement/Issuance of RFP: March 31st, 2026

Last Day to submit questions about RFP (RFIs): April 14th, 2026

Final RFP Addendum issued (if required): April 17th, 2026

Deadline for Submission of Proposals: April 22nd, 2026

Proposal Review: April 23rd – 29th, 2026

Interviews (Optional): May 4th, 2026

Anticipated Board Approval: May 20th, 2026

Contract Start Date: June 1st, 2026

QUESTION DEADLINE

April 14th, 2026

Issuing Agency

San Mateo County Community College District

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will deliver a comprehensive group travel fundraiser partnership service, managing all aspects of a turnkey group travel program associated with a Cultural Tour. This includes complete planning, logistics, coordination, on-trip implementation, and support tailored for groups of 25 to 40 participants.

The provider will collaborate closely with the agency to define tour dates and destinations, creating a detailed itinerary that includes daily schedules, accommodations, meals, transportation, activities, tour guides, and optional excursions or upgrades. The vendor is responsible for all logistical elements, including vendor negotiations, hotel and airline bookings, ground transportation, coordination with tour guides, meal arrangements, activity reservations, and travel insurance options.

Additional responsibilities include managing all bookings and reservations, collecting traveler information, handling waitlists, confirming participation, and issuing necessary travel documents and confirmations. The vendor will also promote the trip and offer ongoing communications support to both participants and the agency.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.