Graphic Design, Printing and Mail Services

RFP Issued: March 26, 2026

Questions Due: April 2, 2026

Addendum with Q&A Responses Published: April 9, 2026

Proposal Submittal Deadline: April 23, 2026

Contract Base Period Start: July 1, 2026

Contract Base Period End: June 30, 2029

Optional Year 1 End: June 30, 2030

Optional Year 2 End: June 30, 2031

A government authority in California is seeking a vendor to provide comprehensive graphic design, printing, and mail services. The agency produces a variety of public-facing materials designed to educate, inform, and engage its customers and stakeholders. These materials include newsletters, water quality reports, annual calendars, flyers, postcards, brochures, inserts, envelopes, and more.

The selected vendor will be responsible for developing creative concepts and executing designs for both print and digital publications. Projects include, but are not limited to, newsletters, water quality reports, calendars, and bill inserts, requiring preparation of print-ready and web-optimized files in multiple formats such as Adobe Creative Suite, PDF, JPG, and PNG. The scope also includes offset and digital printing for a wide range of materials—including large-format signage—with capabilities for full-color, bleed, folding, stapling, and hole-punching, ensuring accurate and consistent color reproduction.

Further responsibilities include managing mailing lists (unless otherwise directed), providing mail tracking or confirmation upon request, and meeting the production requirements of the agency. The contract will span a three-year period.