Graduation Commencement Services

Overview

Events, Printing & Promotional Goods

Kings Point, New York, United StatesPosted 28 days agoDeadline: April 24th, 2026

Fit Score

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SUMMARY

This RFP seeks a vendor to deliver end-to-end graduation commencement services, including technical, setup, accessibility, and post-event support.

KEY REQUIREMENTS

Must be a small business concern
Must have an active registration with the federal System for Award Management (SAM)
Must provide labor, parts, material, transportation, tools, equipment, and supervision for graduation event setup and teardown
Must demonstrate experience in event coordination for crowd sizes of 2,500-3,000
Must demonstrate experience with media providers and A/V personnel
Must demonstrate significant inventory levels for the requirement
Must comply with Service Contract Act wage determination 2015-4157
Must provide a technical approach document (1-5 pages)
Must provide past performance information for similar scope, size, and complexity

BUDGET

Verified

$3,362

CONTRACT DURATION

24 months

TIMELINE

Site-visit: April 15th, 2026

Questions due: April 17th, 2026

Quotes due: April 24th, 2026

Base period of performance: June 10th, 2026 to June 25th, 2026

QUESTION DEADLINE

April 17th, 2026

Issuing Agency

Maritime Administration

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DESCRIPTION

The selected vendor will provide comprehensive graduation commencement services, including event setup and teardown for all scheduled activities. Responsibilities encompass technical support for audio, lighting, teleprompters, and media/broadcast systems to ensure a seamless ceremony experience.

The provider must implement site protection for turf, track, and pedestrian areas, and ensure all accessibility and safety measures are met, such as ADA-compliant seating. The service will include contingency planning for potential inclement weather, involving relocation to an auditorium if required.

Post-event requirements include clean-up services, specifically a magnetic sweep to maintain site cleanliness and safety.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.