General Liability Insurance Services

Lexington, KY seeks a provider for annual general liability insurance services on an as-needed basis.

Comply with KRS 45A and other applicable statutes and policies.
Comply with Model Procurement Regulations.
Engage in efforts to include minority-owned, women-owned, and veteran business contractors/subcontractors.
Submit proposals prior to the designated due date and time.
Proposals must be signed by an authorized firm representative.
Proposals must be effective for sixty days from the closing date.
Clearly note and describe any substitutions or departures from specified items or services.
Agree to protect, defend, and save harmless The Board from suits or demands.
Price proposals without federal excise taxes or Kentucky Sales and Use Taxes.
Do not discriminate based on race, color, national origin, sex, genetic information, disability, religion, age, political affiliation, sexual orientation, or gender identity.
Comply with KRS 45A.455 (Conflicts of Interest, Gratuities, Kickbacks) and KRS 45A.990 (Penalties).
Check the district website for any addendums or updates to the solicitation.
For companies with nexus in Lexington, Kentucky, be current on all filings and payments of Occupational License and Net Profits Tax for Schools.
Comply with the Clean Air Act and Federal Water Pollution Control Act.
Comply with the Family Educational Rights and Privacy Act (FERPA).
Certify compliance with 2 CFR 180.220 regarding debarment and suspension.
File the required certification for the Byrd Anti-Lobbying Amendment if the award exceeds $100,000.
Submit all questions in writing through Bidnet.
Deliver hard copy proposals in a sealed envelope to the FCPS Purchasing Department, including a USB flash drive with a digital copy.
Online submissions are accepted via Bidnet.
Provide two copies of Safety Data Sheets (SDS) on material covered by OSHA Standard 1910.1200 upon request.
Ensure no asbestos-containing materials are purchased, supplied, or installed.
Acknowledge and swear under penalty of perjury not to have knowingly violated campaign finance laws (KRS 45A.395).
Furnish Workers' Compensation and Employer's Liability insurance.
Furnish Public Liability insurance with a minimum of $1,000,000.00.
Furnish Property Damage insurance with a minimum of $1,000,000.00.
Include a Certificate of Insurance with the proposal.
Submit a Technical Proposal, Cost Proposal, and Added Value section.
Provide at least three references from educational institutions or similar public agencies.
If claiming Kentucky residency, submit a notarized affidavit.
Provide a specimen policy including all pertinent endorsements.
Insurance must be in accordance with Kentucky Revised Statutes (KRS) and Kentucky Administrative Regulations (KAR).
Insuring company must be authorized to transact business in Kentucky.
Insuring company must have a general policy holder's rating of 'A-' to 'A+' and a financial size category of at least 'Class XIII' from Alfred M. Best Insurance Guide.
Self-insurance pools must be of sufficient size and financial strength.
Agree to a guaranteed annual rate.
Notify the Insured of any rate increase or change in terms or conditions at least ninety days prior to policy expiration.
Provide ninety days written notice of cancellation or non-renewal during the contract period.
Fuel surcharges and other similar charges are not permitted.
Comply with the Buy American provision for food service purchases.
Provide documents necessary to initiate a contractual relationship.
Prohibit the consumption of alcohol or drugs, use of tobacco products, or possession of firearms on job sites.
Contractor/sub-contractor providing services to students must submit to a state criminal history background check and child abuse/neglect clearance.

$500,000 – $2,000,000

March 10th, 2026: Release RFP

March 20th, 2026: Deadline for RFP questions

March 25th, 2026: Deadline for FCPS to respond to questions and post responses

April 3rd, 2026: Proposals due

April 6th–14th, 2026: Evaluation of proposals

May 25th, 2026: FCPS Board meeting for approval of contract (if applicable)

July 1st, 2026: Preferred Contract start date

Fayette County Public Schools

Organization overview and procurement intelligence available on paid plans.

The government authority in Lexington, Kentucky, is seeking a vendor to provide general liability insurance services on an as-needed basis. The contract will have a duration of one year, with the selected provider expected to deliver comprehensive coverage throughout the contract period.

Interested vendors are required to submit all questions related to the solicitation by March 20, 2026. Qualified firms should demonstrate experience in delivering general liability insurance to governmental or public sector clients.

General Liability Insurance Services

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