Full-Service Trade Show Booth Development and Management Services

Overview

Events, Printing & Promotional Goods

Milwaukee, Wisconsin, United States; Chicago, Illinois, United States; Indianapolis, Indiana, United States; San Antonio, Texas, United States; Las Vegas, Nevada, United StatesPosted about 1 month agoDeadline: April 10th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Texas seeks a full-service provider for trade show booth design, fabrication, management, and logistics, including design, AV, project management, and flexible pricing options.

KEY REQUIREMENTS

BUDGET

Estimate

$200,000 – $500,000

TIMELINE

RFP Issue Date: March 26th, 2026

Deadline for Questions: April 3rd, 2026

Proposals Due: April 10th, 2026

Notify Successful Respondent: April 24th, 2026

QUESTION DEADLINE

April 3rd, 2026

Issuing Agency

Visit San Antonio

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in Texas is seeking a vendor to provide comprehensive trade show booth development and management services. The selected company will be responsible for booth design, fabrication, set-up, and ongoing management to ensure the agency has a highly visible, innovative, and creative presence at trade shows.

Scope of work includes designing exhibits to project a strong and distinctive image, utilizing modern display materials, advanced lighting, digital media, and professional graphic design that incorporates existing brand elements. Additional services required include trade show logistics such as shipping, transportation, installation, dismantling, and on-site coordination. The successful vendor must also offer project management from inception to completion, provide audio/visual support, and present a pricing menu with pre-packaged options tailored to various booth sizes and budget levels.

Respondents are expected to clearly outline pending deliverables and must submit any questions no later than April 3, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.