Flexible Spending Accounts, Health Savings Accounts and COBRA Administration Services

Overview

Financial, Legal, HR & Staffing

Castle Rock, Colorado, United StatesPosted 20 days agoDeadline: May 20th, 2026

Fit Score

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SUMMARY

RFP for administration of FSAs, HSAs, and COBRA programs for a Colorado county, including medical, dental, and vision benefit plans.

KEY REQUIREMENTS

Must prove historical experience with FSA, HSA, and COBRA lines of coverage
Must demonstrate strength of customer support
Must provide best in class technology for claim payment, eligibility management, and reporting
Must have satisfied clients of a similar size and nature
Must provide three current references, with at least two being state or local government clients
Must provide proof of liability insurance, including Workers' Compensation
Must be able to provide services for active employees effective January 1st, 2027
Must submit proposal electronically through the Rocky Mountain E-Purchasing/BidNet System
Must provide a completed Excel workbook including all financial information and responses to questionnaires

BUDGET

Estimate

$50,000 – $150,000

CONTRACT DURATION

12 months

TIMELINE

April 17th, 2026: Request for Proposal posted on the RME-Purchasing System

April 29th, 2026: Deadline for submission of questions

May 8th, 2026: Posting of questions/responses

May 20th, 2026: Proposal due date

Week of June 22nd, 2026: Interview of finalists, if necessary

September 1st, 2026: Final selection

January 1st, 2027: Contract start date

QUESTION DEADLINE

April 29th, 2026

Issuing Agency

Douglas County Government

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The county seeks a vendor to administer flexible spending accounts (FSAs), health savings accounts (HSAs), and COBRA programs for its active employees. The administration includes support for payroll deductions for employee contributions to health care expense and dependent care FSAs and HSAs.

The county provides two medical plans through United Healthcare, including a Doctors Plan Network and a High-Deductible Health Plan (Choice Plus Network). For COBRA purposes, the county also offers two dental plans through Delta Dental and one vision plan. The selected vendor will be responsible for managing enrollment, contributions, compliance, and reporting for these benefit programs.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.