Flexible Spending Account and Health Reimbursement Account Administration Services

Overview

Financial, Legal, HR & Staffing

Wichita, Kansas, United StatesPosted 9 days agoDeadline: May 19th, 2026

Fit Score

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SUMMARY

A Kansas county is soliciting proposals for FSA and HRA administration services, focusing on proven performance, compliance, and participant support.

KEY REQUIREMENTS

Minimum of three years of experience in providing services similar to those specified in the RFP
Understanding of industry standards and best practices
Experience in managing projects of comparable size and complexity
Knowledge of and compliance with all applicable federal, state, and local laws
Capacity to acquire all required bonds, escrows, or insurances
Must provide proof of insurance meeting minimum requirements
Must be registered to do business in the State of Kansas
Insurance company must have a minimum Best rating of A-VIII

BUDGET

Estimate

$38,000 – $50,000

CONTRACT DURATION

36 months

TIMELINE

Distribution of Request for Proposal: April 27th, 2026

Questions and clarifications submitted: May 4th, 2026

Addendum Issued: May 11th, 2026

Proposal due: May 19th, 2026

Evaluation Period: May 20th, 2026 – June 5th, 2026

Board of Bids and Contracts Recommendation: June 11th, 2026

Board of County Commission Award: June 17th, 2026

QUESTION DEADLINE

May 4th, 2026

Issuing Agency

Sedgwick County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A Kansas-based county is seeking an experienced vendor to provide administration services for Flexible Spending Accounts (FSA) and Health Reimbursement Accounts (HRA). The selected vendor will be responsible for meeting all mandatory parameters and conditions as outlined in the procurement documentation.

Key responsibilities include offering FSA and HRA administration services with a strong track record in performance, service, and customer satisfaction, as well as providing the most advantageous overall cost to the county. Services will also encompass marketing and employee communications with pre-launch materials, open enrollment support, decision tools, and ongoing education.

The vendor must have robust compliance and risk management processes related to IRS, ERISA, COBRA, and HIPAA, and ensure a positive participant experience through advanced technology platforms, efficient claims submission, quick turnaround times, and comprehensive customer support. Implementation and administration details such as timeline, account management, system integrations, and contract renewals will also be required.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.