Fleet Review Strategic Operations Services

Overview

Transportation, Fleet & Logistics

North Bay, Ontario, CanadaPosted 14 days agoDeadline: May 19th, 2026

Fit Score

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SUMMARY

The City of Ontario seeks a consultant to evaluate and optimize its Fleet Management Program, covering governance, lifecycle planning, outsourcing, and technology alignment.

KEY REQUIREMENTS

Must be registered with the City's electronic bidding system
Must be registered as a Plan Taker for the bid opportunity
Must provide a valid, current WSIB Clearance Certificate or Letter of Good Standing
Must provide a current Certificate of Insurance complying with the Form of Agreement requirements
Must be an independent, third-party consultant
Must have the legal capacity to enter into a contract
Must provide at least three references for similar services undertaken within the last five years

BUDGET

Estimate

$150,000 – $250,000

TIMELINE

Issue Date of RFP: April 23rd, 2026

Deadline for Questions: May 4th, 2026

Deadline for Issuing Addenda: May 8th, 2026

Submission Deadline: May 19th, 2026

Anticipated Ranking of Proponents: May 26th, 2026

Anticipated Execution of Agreement: June 30th, 2026

QUESTION DEADLINE

May 4th, 2026

Issuing Agency

The Corporation Of The City Of North Bay

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The City is seeking an independent, third-party consultant to conduct a comprehensive review of its Fleet Management Program. The scope includes evaluation of the fleet governance structure, roles and responsibilities, degree of centralization versus decentralization, and alignment between Fleet, client departments, Finance, HR, and Asset Management. The assessment will address the rental rate structure and cost equalization within the program.

The consultant will also review lifecycle management and replacement planning, including analysis of replacement policies versus actual practices, strategies for optimizing equipment lifecycle and replacement decisions, preparation of 10-year capital planning and reserve analysis, and reviewing the asset replacement funding strategy. Opportunities for cost-effective optimization and reasonability of replacement costs used for forecasting future needs are to be identified.

Additionally, the review will cover outsourcing and external service usage, focusing on identification of strategic versus outsourced work, opportunities to reduce outsourcing costs through strategic procurement, and exploring alternative sourcing and contracting options. The effective and efficient use of the Fleet Management Information System in alignment with City financial and reporting systems and technology tools will also be assessed.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.