Fleet Management System

Overview

Transportation, Fleet & Logistics

Medford, Oregon, United StatesPosted about 2 months agoDeadline: March 31st, 2026

Fit Score

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SUMMARY

Oregon seeks a vendor to implement a centralized fleet management system featuring motor pool management, billing, fuel integration, and mobile functionality.

KEY REQUIREMENTS

Possess a valid City of Medford business license by contract award/execution.
Meet City of Medford's insurance and bond requirements as outlined in Exhibit A.
Submit completed Proposers Bid Certification (Exhibit B), Contractor Tax Compliance (Exhibit C), and quote schedule.
Limit proposal to twenty-five pages.

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

120 months

TIMELINE

Deadline to Submit Questions Regarding Project Scope of Work: March 18th, 2026

Release Final Addendum: Inquiries and Responses: March 23rd, 2026

Proposals due: March 31st, 2026

QUESTION DEADLINE

March 18th, 2026

Issuing Agency

City of Medford

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The City of Oregon is seeking a vendor to provide a comprehensive fleet management system that can be centrally managed and accommodate a variety of uses, including a motor pool and departmentally specialized vehicles and equipment. The system must offer robust configuration options to support both internal and external customer billing and invoicing.

Integration with the City's fuel site for fuel management is required, along with motor pool management features such as vehicle reservations and usage billing. Mobile application support is essential, including offline usability for technicians performing off-site repairs. Additional required features include lifecycle replacement planning for vehicle replacement and disposal, key management for effective access tracking, and management tools for electric vehicle fueling.

The system should also provide parts and inventory management, with barcode support and mobile access to facilitate efficient operations.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.