Fixed Route Vehicle and Operator Scheduling Software

Overview

Software, Web & Mobile Development

Santa Monica, California, United StatesPosted 21 days agoDeadline: June 10th, 2026

Fit Score

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SUMMARY

California agency requires integrated fixed-route vehicle and operator scheduling software with planning, operations, and remote bidding functionalities.

KEY REQUIREMENTS

Must have 5 years of experience in providing both operator and vehicle scheduling software systems and hardware to comparable transit agencies in the United States
Must have 2 years of experience of compatibility with Clever Devices CAD/AVL system
Must have a City of Santa Monica business license or Out-of City Business License if conducting business within the city
Must comply with WCAG 2.1 Level AA accessibility standards
Must comply with the City's Living Wage Ordinance if contract value exceeds $54,200
Must maintain Commercial General Liability insurance with limits of no less than $1,000,000 per occurrence
Must maintain Technology Professional Errors and Omissions/Cyber Liability insurance with a limit of not less than $1,000,000 per occurrence or claim and $2,000,000 in the annual aggregate

BUDGET

Estimate

$250,000 – $750,000

CONTRACT DURATION

60 months

TIMELINE

Release Project Date: April 16th, 2026

Question Submission Deadline: May 6th, 2026

Question Response Deadline: May 19th, 2026

Proposal Submission Deadline: June 10th, 2026

QUESTION DEADLINE

May 6th, 2026

Issuing Agency

City Of Santa Monica

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A transportation agency in California seeks vendors to provide fixed route vehicle and operator scheduling software. The solution should include scheduling and planning tools such as schedule and route creation, blocking, runcutting, costing, and rostering. Daily operations management capabilities are also required, including web bidding, operator attendance, timekeeping, and pay calculation.

The software must allow for route definition and scheduling, enabling creation and maintenance of routes, trips, stops, service patterns, and timetables. It should support vehicle blocking by grouping scheduled trips into optimized sequences per bus and provide tools for scenario comparison based on cost, resources, and performance. Run cutting features must enable cost-effective operator assignments and scenario analysis.

A comprehensive daily operations module is required, capable of automatic data import and full compatibility with the fixed-route scheduling software. Operator bidding for assignments, vacations, and holidays must be managed according to configurable work rules and policies, with remote bid submission via a secure, mobile-friendly online portal.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.