Fixed Asset Inventory and Asset Management System

Overview

Financial, Legal, HR & Staffing

Concord, California, United StatesPosted 14 days agoDeadline: May 14th, 2026

Fit Score

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SUMMARY

The District seeks a vendor to conduct a physical inventory, asset tagging, data reconciliation, and implement an asset management system for all sites over a three-year contract.

KEY REQUIREMENTS

Must possess a minimum of three years of experience within the most recent five years providing fixed asset inventory and management services.
Must have successfully completed projects involving fixed asset inventory or asset management for K-12 school districts, public agencies, or similarly sized organizations.
Must have demonstrated experience performing large-scale physical asset inventories across multiple sites.
Must have experience implementing, supporting, or integrating asset management systems with data reconciliation and reporting capabilities.
Must assign a project manager with at least three years of relevant experience overseeing similar projects.
Must provide at least three references for projects of similar scope and complexity.
Must have the capability to deliver accurate, auditable asset data suitable for financial reporting and audit support.
Must maintain all required licenses, certifications, and business registrations.
Must maintain required insurance coverage in accordance with District requirements.

BUDGET

Estimate

$50,000 – $150,000

CONTRACT DURATION

36 months

TIMELINE

Issue Date: April 23rd, 2026

Second Advertising Run Date: April 30th, 2026

Pre-Bid Question Submission Deadline: May 7th, 2026

Question & Answer/Addendum Posting: May 11th, 2026

Bids Due: May 14th, 2026

Board of Education Approval Date: June 10th, 2026

Contract Start Date: July 1st, 2026

QUESTION DEADLINE

May 7th, 2026

Issuing Agency

Mt. Diablo Unified School District

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DESCRIPTION

A vendor is sought to provide a comprehensive fixed asset inventory and asset management system for the District. Services include conducting a full physical inventory, tagging and verifying assets, collecting and reconciling asset data, and implementing an effective asset management system.

Responsibilities will cover locating, identifying, and verifying each asset across all District sites, scanning existing asset tags as applicable, and addressing missing, untagged, duplicate, or unrecorded assets. The vendor will be required to record all necessary asset data as defined by the agency, provide asset tagging and identification, manage data collection, perform reconciliation and data validation, and support financial reconciliation and audit processes.

Implementation of an asset management system is a key deliverable, ensuring all assets are accurately tracked and managed. The contract will span a three-year period. All inquiries regarding the project scope and requirements must be submitted by May 7, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.