Farm Show Food and Beverage Service

Overview

Hospitality, Food Service & Travel

Harrisburg, Pennsylvania, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

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SUMMARY

This RFP seeks a vendor to provide food and beverage concession services, facility maintenance, and reporting at a Harrisburg, Pennsylvania farm show venue for a three-year period.

KEY REQUIREMENTS

Must maintain and manage extensive food service equipment inventory
Must support large-scale event operations for up to 500,000 attendees
Must provide operational support for diverse event types including trade shows, sports, and agriculture
Must manage catering and commissary logistics for multiple venue locations

BUDGET

Estimate

$50,000 – $250,000

TIMELINE

The schedule of events begins with the Pa Farm Show on January 9th, 2027, and continues through various shows including the Pa Harness Horse Sale on January 19th, 2027, and the Pa Auto Show on January 22nd, 2027. The calendar includes numerous events throughout 2026 and early 2027, concluding with the KRVA Rust Bucket Challenge on December 12th, 2026.

Issuing Agency

Pennsylvania Farm Show Complex And Expo Center

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority located in Harrisburg, Pennsylvania, is soliciting proposals for comprehensive food and beverage services for a farm show venue. The selected vendor will be responsible for providing an initial inventory of foodservice, kitchen, and catering loose equipment such as pots, pans, utensils, dishware, flatware, cash registers, and related office equipment.

Additional responsibilities include maintaining accurate books and records for the concession, submitting reports covering revenues, customer counts, and other requested statistical data, and ensuring all menu items and prices are prominently displayed using professional materials. The vendor will also be in charge of janitorial and cleaning services for kitchen fixtures, equipment, storage, dining, condiment areas, as well as food service and preparation spaces. Further, the concessionaire should manage trash removal at special event locations and ensure the collection of recyclable beverage containers. Kitchen equipment requirements include, but are not limited to, freezers and fryers.

The contract duration will be for three years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.