Facility Scheduling Software

Overview

Software, Web & Mobile Development

Spokane, Washington, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

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SUMMARY

Seeking a cloud-based facility scheduling platform to centralize reservations, automate communications, manage fees/payments, and integrate with district ERP/financial systems across 60+ sites.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

38 months

TIMELINE

RFP Issued: April 3rd, 2026

Mandatory Pre-bid/Questions: April 22nd, 2026

District Responses Posted: April 23rd, 2026

Proposals Due: April 30th, 2026

Vendor Demonstrations: May 11th–15th, 2026

Best and Final Offer: May 29th, 2026

Intent to Award: June 17th, 2026

Contract Execution: June 26th, 2026

Go Live: January 2027

QUESTION DEADLINE

April 22nd, 2026

Issuing Agency

Spokane Public Schools

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The organization seeks a cloud-based facility scheduling and reservations management software to centralize scheduling across more than 60 sites while enforcing consistent policies and controls. The solution must enable self-service requests with transparent status tracking for both requestors and staff, and automate communications such as submissions, approvals, reminders, cancellations, and payment due dates via email and SMS.

Key requirements include the ability to manage room, field, and facility reservations—including single, multi-day, and recurring events—with public-facing calendars showing real-time availability by room, site, and date. The software should provide configurable approval workflows, dashboards, and communication options, as well as support fees, invoicing, payment processing, and revenue tracking.

Additional features required are comprehensive reporting, compliance tools, and audit history, in addition to supporting historical data migration, ongoing data import/export, and integration with existing district systems including financial and ERP platforms. A mandatory pre-bid meeting will be held on April 22, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.