Executive Coordinator Services

Overview

Management Consulting & Admin Support

Maxwell, California, United StatesPosted about 1 month agoDeadline: April 27th, 2026

Fit Score

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SUMMARY

The government authority in Maxwell, California is soliciting executive coordinator services to oversee administrative staff, facilitate cross-team coordination, and support executive leadership functions.

KEY REQUIREMENTS

Must have a minimum of ten years of progressively responsible experience in executive-level administrative coordination and governance support
Must have experience supervising administrative staff and managing complex workflows
Must have a Bachelor's degree from an accredited college or university with major coursework in Business Management, Administration, or a related field
Must be established as a business entity or willing to become established by June 1st, 2026
Must be able to dedicate 100% of full-time services to the project
Must be able to attend in-person meetings in Maxwell, California, and other locations in Northern California
Must be able to fulfill insurance and indemnification contract requirements

BUDGET

Estimate

$120,000 – $200,000

CONTRACT DURATION

7 months

TIMELINE

Release of RFP: March 31st, 2026

Proposals due: April 27th, 2026

Panel Evaluation: April 27th, 2026 to May 7th, 2026

Interviews: May 8th, 2026

Notice of Intent to Award: May 11th, 2026

Protest Period: May 11th, 2026 to May 15th, 2026

Conclude negotiations: May 15th, 2026

Board approval: May 22nd, 2026

Initiate contract: June 15th, 2026

Issuing Agency

Sites Project Authority

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DESCRIPTION

The government authority located in Maxwell, California seeks a vendor to provide executive coordinator services. The executive services coordinator will offer direct supervision and management of administrative support staff, coordinating administrative services across agency programs and contractors to further project and agency leadership initiatives.

Key responsibilities include delivering high-level administrative support such as complex scheduling, meeting coordination, preparation and distribution of official correspondence, and serving as the agency’s representative when engaging with external leaders and executive assistants. The coordinator will also support board and committee functions, managing meeting agenda development and staff reports to ensure all materials are complete, accurate, and decision-ready.

Additional duties involve cross-team coordination among program areas like environmental, engineering, construction, land acquisition, project controls, and administration to ensure effective project delivery. The coordinator manages document management systems, records organization, and information governance in line with agency policies, while organizing collaboration platforms for consistency and accessibility. This position also includes direct supervision of assigned administrative staff and consultants, overseeing work assignments, performance feedback, and professional development.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.