Event Production Services

Overview

Events, Printing & Promotional Goods

Jasper, Alberta, CanadaPosted about 1 month agoDeadline: April 24th, 2026

Fit Score

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SUMMARY

RFP for comprehensive event production services in Alberta, Canada, covering budgeting, logistics, marketing, and volunteer management for a three-year period.

KEY REQUIREMENTS

Must obtain an annual business license to work in Jasper and Jasper National Park
Must provide proof of liability insurance totaling $2,000,000
Must have experience in event production and execution
Must have experience working in National Parks and with local municipalities
Must provide 3 industry relevant references
Must provide examples of similar work performed

BUDGET

Verified

$250,000

CONTRACT DURATION

36 months

TIMELINE

RFP Release: March 27th, 2026

Deadline for Submissions: April 24th, 2026

Contract Term: 2027-2029

QUESTION DEADLINE

April 24th, 2026

Issuing Agency

Tourism Jasper

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

This RFP seeks a qualified vendor to provide comprehensive event production services over a three-year contract. The selected contractor will be responsible for developing and managing a detailed budget, encompassing all event-related expenditures and revenue sources, and will ensure strict adherence to financial parameters by tracking spend, identifying cost-saving opportunities, and delivering transparent financial reports.

The vendor's marketing team is expected to develop and execute effective media strategies and campaigns. Services include crafting promotional materials, coordinating social media outreach, and maximizing event visibility through targeted marketing efforts. Additionally, the scope includes securing necessary event-related permits and licenses, fulfilling contractual obligations, and handling logistical plans.

Vendors may also be required to source, train, and manage volunteers, arrange accommodations and transportation for contractors, speakers, and presenters, manage logistics, coordinate vendors, supervise event setup and teardown, and quickly address any unforeseen challenges during events.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.