Event Production and Design Services for Freedom 250 Celebration

Overview

Media, Creative Design & AV Production

Kuala Lumpur, MalaysiaPosted about 2 months agoDeadline: April 12th, 2026

Fit Score

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SUMMARY

Seeking an event production and design firm to manage and deliver comprehensive services for the Freedom 250 celebration in Washington, DC, including staffing, security, AV production, décor, and technical support.

KEY REQUIREMENTS

BUDGET

Estimate

$100,000 – $500,000

TIMELINE

March 4th, 2026: Cover Letter and Scope of Work published.

March 13th, 2026: Questions and Answers (W1) published.

March 19th, 2026: Questions and Answers (W2) published.

April 12th, 2026: Quotation submission deadline.

July 1st, 2026: Setup work for the event begins.

July 2nd, 2026: Actual event occurs in the afternoon and evening.

Issuing Agency

U.S. Embassy Kuala Lumpur

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will provide comprehensive event production and design services for the United States Freedom 250 celebratory event scheduled for July 2, 2026. Services must include the provision of check-in and security staff, musical instruments for performers, as well as walk-through metal detectors for security screening. The event will be held in a hotel ballroom that can accommodate 1,400 guests, featuring a large main performance and speech stage, LED screens, an AV production area, two large bars, two main catering stations, projectors, and rope and stanchion for crowd control in the ballroom and security areas.

The vendor will supply essential utilities including power and wired internet access. Detailed physical design elements are required, such as banners, bunting, posters, wall hangings, printed postcards, signage, tablecloths, skirting, table decorations, flowers, potted plants, an LED photo wall, and a red carpet for the receiving line. Technical services include providing wireless microphones, LED screens for the lobby photo wall display, AV carts, tables, and compatible A/V connections to in-house sound and projector systems, along with technical support for audio-visual equipment.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.