Event PR, Launch, Management, and Digital Content Services

Overview

Events, Printing & Promotional Goods

Maynooth, IrelandPosted 25 days agoDeadline: May 15th, 2026

Fit Score

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SUMMARY

A university in Ireland is seeking a vendor for full-service event PR, management, digital content, and onsite/online production for university-promoted events.

KEY REQUIREMENTS

Must have a minimum annual turnover of €1,000,000
Must have successfully delivered services of a comparable nature and scale on two occasions within the last three to five years
Must be compliant with all EU and national tax laws
Must have Employers Liability insurance of €13m
Must have Public Liability insurance of €6.5m
Must be GDPR compliant
Must have a Safety Statement in the format outlined by the Health and Safety Authority
Must be able to provide evidence of turnover for the past three financial years
Must be able to provide evidence of insurances in place or a letter from an Insurance Broker

BUDGET

Verified

$600,000 – $800,000

CONTRACT DURATION

48 months

TIMELINE

Issue Date: April 14th, 2026

Administrative Deadline for receipt of completed Questionnaires: April 15th, 2026

Closing Date for Receipt of Expressions of Interest: May 15th, 2026

QUESTION DEADLINE

April 15th, 2026

Issuing Agency

Maynooth University

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The university seeks a vendor to provide comprehensive event PR, launch, management, and digital content services. The scope of work includes turnkey event management, where the service provider oversees all aspects except for the event's promotion by the university. Responsibilities involve launching events with teasers, promoting through social media and email, and creating award teasers.

The provider will develop creative strategies for audience engagement, manage calls for content such as short-form videos from Clubs & Societies, and facilitate amplification on online channels to drive ticket sales. Additional requirements involve designing logos in vector format, establishing typography for print and web, and producing digital content including award promos. The service provider will handle onsite technical requirements such as lighting, sound, camera operation, and green screen usage.

Further duties include press release creation, comprehensive event management planning, and staffing roles like event manager, event safety officer, and production manager. The services also extend to artist sourcing and liaison, provision of event security fencing, crowd management barriers, venue dressing and furniture, as well as online event production, recording, broadcasting, and integrating interactive elements.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.