Event Planning Services

Overview

Events, Printing & Promotional Goods

Ontario, CanadaPosted 10 days agoDeadline: May 15th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Ontario seeks an event planning partner to organize five to eight diverse events between June 2026 and December 2027, covering all aspects from concept to execution.

KEY REQUIREMENTS

Experience planning and delivering conferences, workshops, or stakeholder engagement events
Strong project management and logistical coordination capabilities
Ability to manage multiple events within a defined timeline and budget
Knowledge of accessibility and inclusive event practices
Strong written and verbal communication skills
Experience coordinating vendors, speakers, sponsors, and partners

BUDGET

Verified

$165,000

CONTRACT DURATION

19 months

TIMELINE

RFP Issued: April 22nd, 2026

Deadline for Questions: May 12th, 2026

Proposal Submission Deadline: May 15th, 2026

Proposal Evaluation Period: May 18th – May 20th, 2026

Anticipated Contract Award: May 22nd, 2026

Anticipated Contract Start Date: May 25th, 2026

QUESTION DEADLINE

May 12th, 2026

Issuing Agency

Great Lakes And St. Lawrence Cities Initiative

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will be responsible for event planning services across Ontario, with a mandate to plan, program, and oversee between five and eight events scheduled between June 2026 and December 2027. These events will vary in format and size, ranging from roundtables and networking gatherings to innovation summits, plenaries, and conferences.

Expected services include developing event concepts, creating programs and agendas, conducting venue research, handling venue selection and booking, and managing coordination during the events. The vendor will also be tasked with sourcing and managing vendors for catering, audio-visual needs, signage, photography, and videography. On-site event management, logistical support, and ensuring accessibility and inclusion requirements are met are also essential responsibilities. Additionally, close coordination with program staff is necessary to ensure alignment of all events with program goals and targeted audiences.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.