Event Planning Services

Overview

Events, Printing & Promotional Goods

Philadelphia, Pennsylvania, United StatesPosted 15 days agoDeadline: May 14th, 2026

Fit Score

Settle Intelligence

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SUMMARY

A Pennsylvania organization is soliciting proposals for three years of full-scope event planning and management services.

KEY REQUIREMENTS

Must have an active Business Income and Receipts Tax (BIRT) Account Number
Must have an active Commercial Activity License (CAL) Number
Must obtain a Philadelphia Tax and Regulatory Status and Clearance
Must comply with the 21st Century Minimum Wage and Benefits Ordinance
Must submit proposal electronically through eContract Philly
Must provide a written Statement of Financial Capacity
Must provide a cost proposal with a line-item breakdown
Must provide a Project Personnel Statement of Qualifications/Relevant Experience
Must provide references

BUDGET

Verified

$15,800

CONTRACT DURATION

12 months

TIMELINE

Applicant Questions Due: April 29th, 2026

Answers Posted: May 4th, 2026

Proposals Due: May 14th, 2026

Applicant Selection: May 18th, 2026

Contract Execution: May 25th, 2026

Commencement of Work: May 25th, 2026

QUESTION DEADLINE

April 29th, 2026

Issuing Agency

City Of Philadelphia

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DESCRIPTION

The contracting entity in Pennsylvania is seeking a vendor to provide comprehensive event planning services for a period of three years. The selected event planner will be responsible for concept development, invitation design, registration management, budget oversight, vendor management, communications support, day-of coordination, and full event execution.

Services are expected to cover all aspects of event planning and management, ensuring smooth execution from initial concept to post-event wrap-up. Interested vendors must submit any questions regarding the RFP by April 29, 2026. This opportunity offers a stable, multi-year contract for qualified event planning firms.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.