Event Planning Services

Overview

Events, Printing & Promotional Goods

Edmonton, Alberta, CanadaPosted about 2 months agoDeadline: April 30th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a vendor to deliver full-spectrum event planning services in Alberta, including logistics, post-event analysis, vendor management, and executive-facing support.

KEY REQUIREMENTS

Must have a minimum of five years of experience delivering professional event planning and management services
Must provide three examples of comparable government, corporate, or high-end events delivered within the past five years
Must identify a dedicated project manager with at least five years of experience managing events of similar scale and complexity
Must demonstrate a documented risk management framework
Must have general liability insurance in an amount not less than $2,000,000 CAD
Must comply with the Lobbyists Act (Alberta)

BUDGET

Estimate

$50,000 – $250,000

CONTRACT DURATION

36 months

TIMELINE

PQR Issue Date: March 20th, 2026

PQR Closing Date and Time: April 30th, 2026

Evaluation of Proposals: May 1st – May 15th, 2026

Selection of Pre-qualified Proponents: May 25th to June 1st, 2026

QUESTION DEADLINE

April 23rd, 2026

Issuing Agency

Invest Alberta Corporation

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

A vendor is sought to provide comprehensive event planning services, including the development and administration of post-event attendee surveys and the preparation of a detailed post-event report capturing outcomes, guest feedback, and operational insights. The selected company will be responsible for identifying areas for improvement and future recommendations, creating an event production schedule, and maintaining a budget tracking tool with expenditure reports.

Services will also encompass management of an online registration platform and generation of attendee reports, event floor plan design, and coordination of signage. Additional responsibilities include preparing the technical script and run-of-show, negotiating sub-vendor agreements within the allocated event budget (inclusive of negotiated rates and possible concessions), and handling all aspects of food and beverage planning documentation.

The event planner must further provide contingency and risk assessment plans, prepare event briefing notes for executive leadership, board members, and government representatives, and ensure the presence of an on-site event manager responsible for operational delivery and guest interactions.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.