Event Planning and Production Services
Overview
Fit Score
Settle Intelligence
Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.
SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedTIMELINE
RFP Release Date: March 19th, 2026
Questions Due: April 5th, 2026
Proposal Deadline: April 19th, 2026
Proposal Review: April 20th–23rd, 2026
Selection Notification: April 27th, 2026
Agreement Finalization: May 4th, 2026
QUESTION DEADLINE
Issuing Agency
City of Twentynine Palms Parks & Recreation Department
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
This RFP seeks a qualified vendor to provide comprehensive event planning and production services for a Juneteenth celebration. Responsibilities include developing a complete event concept, recommending the event title, date, time, and location, and creating and managing the planning timeline. The vendor will coordinate event logistics from inception through completion and serve as the primary organizer responsible for the overall implementation.
Key duties include designing event programming, coordinating activities, securing performances and presentations, and incorporating educational, cultural, and historical elements relevant to Juneteenth. The vendor will manage day-of setup, oversight, and breakdown, arrange for staffing, volunteers, vendors, performers, and speakers, and ensure a safe and professional event environment. Additionally, the vendor must provide a promotional and community outreach plan, work collaboratively with agency staff on approved messaging and branding, and implement strategies to attract attendees and foster community participation.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.