Event Planning and Management Service

Overview

Events, Printing & Promotional Goods

Pasadena, California, United StatesPosted 2 months agoDeadline: March 23rd, 2026

Fit Score

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SUMMARY

Seeking a consultant to manage and promote a series of family-oriented biking events in California for May 2026 and May 2027, including event planning, graphic design, and website development.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

24 months

TIMELINE

Project Release Date: February 26th, 2026

Question Submission Deadline: March 9th, 2026

Proposal Submission Deadline: March 23rd, 2026

Two Kick Off Meetings (Pasadena Bike Month 2026 and 2027)

Progress Meetings for Pasadena Bike Month 2026 and 2027

At least eight events during Pasadena Bike Month 2026 (all in May)

At least eight events during Pasadena Bike Month 2027 (all in May)

One Participant Survey Pasadena Bike Month 2026

One Final Report Pasadena Bike Month 2026

One Participant Survey Pasadena Bike Month 2027

One Final Report Pasadena Bike Month 2027

QUESTION DEADLINE

March 9th, 2026

Issuing Agency

City of Pasadena

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will be responsible for planning, managing, and delivering public bicycling events in May 2026 and May 2027, with a focus on family-friendly activities that inspire riders of all ages and abilities. A minimum of eight events must be organized each year, totaling sixteen events over the two-year contract.

The consultant will develop graphics suitable for both print and digital use to advertise the biking events, including postcards for outreach and digital graphics for the website and social media. A dedicated website featuring event registration functionality must be created, and comprehensive promotional efforts—including press releases, banners, posters, paid media, and social media materials—are required.

City staff will be involved in coordinating the posting of prepared graphics and text to the City's social media channels, while the consultant will handle all paid media through local publications and websites. Effective public outreach and creative advertising are essential components of this contract.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.