Event Management Systems

RFP Issuance: April 15th, 2026

Pre-Bid Conference: April 29th, 2026

Last Day to Submit Questions: May 6th, 2026

Addendum for Answers to Questions: May 13th, 2026

Sealed RFP Due: May 20th, 2026

RFP Interviews: May 22nd, 2026

Award Notification: May 27th, 2026

Contract Start: July 1st, 2026

This RFP seeks a vendor to provide event management systems with features such as customizable event websites, branding options, and ability to use custom domains. The platform must offer drag-and-drop builders and modular configurations, allowing easy toggling of features, as well as mobile-optimized event pages that function without requiring app installation. Customizable forms should support password protection, discount codes, and pre-approved participant lists.

The system must include application workflows for speakers and presenters, offering self-service portals for updating profiles and session information. Integration with multiple payment gateways is required, with preference given to compatibility with the organization's current processor. Additional capabilities such as segmenting accounts or teams under an umbrella organization, embedding schedule components into existing web pages, automated waitlists, and QR code-based check-in—both general and per session—are expected. Vendors must also provide a migration plan for transitioning current users from the existing platform. The contract will run for one year, with a pre-bid conference scheduled and all questions to be submitted by the specified deadlines.