Event Management Solution and Professional Services

Overview

Events, Printing & Promotional Goods

Everett, Massachusetts, United StatesPosted 2 months agoDeadline: March 19th, 2026

Fit Score

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SUMMARY

Seeking a vendor to deliver a full event management platform, supporting in-person, virtual, and hybrid events with multilingual access, diverse registration, mobile app, and analytics services.

KEY REQUIREMENTS

Service provider must own the proposed software solution
Service provider must provide the on-site equipment for check-ins and badge printing
Comply with Commonwealth accessibility, security and privacy standards
Provide a firm fixed price proposal
Comply with the Commonwealth’s Enterprise Security Policies and Standards
Comply with Accessibility Standards of Section 508 Amendment to the Rehabilitation Act of 1973
Provide warranties for the Software and software services
Provide professional services warranties

BUDGET

Estimate

$30,000 – $55,000

TIMELINE

Rfq Posted: Wednesday February 25th, 2026.

Bidder Questions Due: Wednesday March 4th, 2026.

Eoe Responses to Questions Posted: Monday March 9th, 2026.

Rfq Response Due: Thursday March 19th, 2026.

Estimated Contract Start Date: May 15th, 2026.

QUESTION DEADLINE

March 4th, 2026

Issuing Agency

Executive Office of Education

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The organization seeks a vendor to provide a comprehensive event management solution along with professional services for a wide variety of events, which may include in-person, virtual, and hybrid formats. Events may involve both internal staff and external participants such as speakers, sponsors, and partners. The selected solution should support all stages of the event lifecycle, including pre-event configuration and planning, real-time event operations on-site, and post-event reporting and analytics.

The platform must accommodate diverse audiences via multilingual capabilities (including English, Spanish, Portuguese, etc.), offer multiple registration types with differentiated pricing for attendees, speakers, sponsors, and staff, and provide customizable event-specific registration websites as well as generate registration links.

A mobile application is required to facilitate attendee engagement and support real-time event operations, featuring in-app messaging, real-time updates and push notifications, and access to session materials and downloadable content. The solution is also expected to offer robust analytics, including real-time dashboards and the ability to build custom reports.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.