Event Management Services

Posting Date: April 24th, 2026

Question Submission Deadline: May 8th, 2026

Question Response Deadline: May 15th, 2026

Proposal Response Submission Deadline: May 26th, 2026

Project Kickoff Meeting: Within 10 days of Notice to Proceed

Final Summary Report: Within 30 days of contract completion

A vendor is sought to provide comprehensive event management services, including professional consulting to support marketing and event planning initiatives that promote various programs, services, and community engagement. The scope of work encompasses support for event logistics, outreach, promotional activities, event registration, and both on-site or virtual event support during approved occasions. The selected vendor will be responsible for assisting with event setup, coordination, breakdown, and providing expert insights, coordination support, and implementation of best practices related to event management, marketing outreach, and stakeholder engagement.

Responsibilities include coordinating projects, developing event timelines and support plans, stakeholder collaboration, and assistance with execution on the day of events. Additional duties involve managing marketing material coordination, enhancing attendee engagement, and conducting thorough post-event evaluations. This includes reporting and offering recommendations to improve future event efforts, as well as assisting with the development of event task lists and logistics plans, and troubleshooting logistics and coordination issues as they arise. The contract term will be for three years.