Event Coordinator and Management Services

Overview

Events, Printing & Promotional Goods

Bell, California, United States; Maywood, California, United StatesPosted 2 months agoDeadline: March 19th, 2026

Fit Score

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SUMMARY

Seeking an experienced firm to deliver end-to-end event coordination and management for an open streets initiative, including planning, logistics, community engagement, promotion, and post-event evaluation.

KEY REQUIREMENTS

BUDGET

Estimate

$100,000 – $300,000

CONTRACT DURATION

6 months

TIMELINE

RFP Issued: March 6th, 2026

Request for Information Deadline: March 11th, 2026, 4:00pm

City Responses to Questions: March 12th, 2026, 4:00pm

RFP Due Date: March 19th, 2026, 4:00pm

Interview with Finalist: March 20th, 2026

Award Date: March 23rd, 2026

Start Date: March 24th, 2026

Initial canvassing: March 30th, 2026

Follow-up visits: April 15th, 2026

Final canvassing: May 13th, 2026

Event Date: June 20th, 2026

QUESTION DEADLINE

March 12th, 2026

Issuing Agency

City Of Bell

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

This RFP seeks an event coordinator to provide comprehensive planning, coordination, and operational management services for a multi-jurisdictional open streets event in California. The event aims to temporarily transform major corridors into safe, car-free public spaces that promote active transportation, community engagement, and support for local businesses.

The selected contractor will oversee all phases, including pre-event planning, stakeholder coordination, logistics management, event programming, and post-event evaluation. Responsibilities include developing a detailed event timeline, coordinating with city officials and emergency services, setting up repair stations and rest stops, and ensuring the safety and smooth operation of the event. The coordinator will manage community engagement activities, lead outreach to local businesses and residents, and coordinate with vendors, partners, and the media to ensure effective promotion before and after the event.

Additionally, the provider will take charge of staffing and volunteer management, from recruitment and training to overseeing day-of-event responsibilities. On-site, the event manager will handle real-time troubleshooting, ensure efficient execution, and organize post-event surveys to gather feedback from participants, vendors, and other stakeholders.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.