Event Collateral Printing Service

Overview

Events, Printing & Promotional Goods

Albany, New York, United States; Buffalo, New York, United States; New York City, New York, United StatesPosted about 1 month agoDeadline: May 19th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a provider for on-demand event collateral printing, including signage, posters, banners, and assorted event materials for a five-year term in Albany, New York.

KEY REQUIREMENTS

Must have at least five years of experience with on-demand printing services.
Must have operational printing or distribution facilities or a robust logistics network in New York State.
Must guarantee a standard turnaround time of 12-24 hours from order confirmation to delivery.
Must have an online portal for order placement and file uploads.
Must be registered in the New York State Vendor File.
Must comply with all applicable OSHA guidelines and regulations.
Must provide proof of insurance as required by the contract.
Must submit a completed IFB Attachment 1 – Bid Proposal Form.
Must submit a digital record (Thumb Drive) containing all required submission items.

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

Invitation for Bid issued on April 6th, 2026.

Deadline for submission of bidder questions on April 16th, 2026.

Responses to written questions estimated for April 23rd, 2026.

Bid due date on May 19th, 2026 at 2:00 PM.

Contract start date upon Office of the State Comptroller approval.

QUESTION DEADLINE

April 16th, 2026

Issuing Agency

New York State Office Of General Services

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

A government authority located in Albany, New York requires a vendor to deliver comprehensive event collateral printing services. The selected vendor will be responsible for on-demand printing, production, and delivery of a range of event materials, including foamcore signage (single- and double-sided), large easel foamcore posters, and podium signs.

Additionally, the scope includes high-quality poster printing for items such as rally signs, as well as step and repeat backdrops printed on non-glare, durable material suitable for event photography. Vendors must also provide banners made from vinyl, fabric, or mesh, with options for grommets, hemming, and pole pockets, including pop-up banners with stands. Smaller printed collateral such as directional signage, table tents, and name cards are also required. The contract is expected to span five years, and prospective bidders should be prepared to submit questions by April 16, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.