Environmental Monitoring System

Augusta, Georgia is accepting proposals for a turnkey, automated environmental monitoring system, including site survey, equipment, deployment, training, and maintenance.

Be a qualified small business concern
Be capable of providing necessary equipment and personnel in required volume
Meet all Federal, State, or City code requirements
Be capable of providing American Made products
Be classified under NAICS code 334519 (Size Standard: 600 employees)
Provide a capabilities statement not exceeding three pages
Include Company name, Point of Contact information, SAM UEID number, CAGE code, Small Business Size/Certification, Familiarity and product knowledge in capabilities statement
Provide a turnkey automated continuous environmental monitoring system for Sterile Processing Service (SPS) areas and Reusable Medical Device (RMD) storage rooms
System shall monitor temperature, relative humidity, differential pressure, door position, and be ACH-capable for future integration
System shall generate alarms, provide dashboards and reporting, and retain data
Deployment shall use non-invasive methods
Equipment shall be BAS-ready for future integration at VA-owned facilities
Comply with VHA Directive 1116(2), ANSI/AAMI ST79, ANSI/AAMI ST58, NIST SP 800-53, NFPA 99, Joint Commission Environment of Care Standards, ASHRAE Standard 170, VA Handbook 6500.6, VA National Rules of Behavior, OSHA safety requirements, and IEEE 802.11 standards
Software and platform components shall meet VA OIT requirements (e.g., TRM, FedRAMP Moderate or higher for cloud-hosted components)
All cloud services, if used, must be FedRAMP Authorized at the Moderate level or higher
IoT devices must follow VA Zero-Trust Architecture approval pathways
All data at rest and in transit must be protected with FIPS 140-3 validated encryption modules (FIPS 140-2 acceptable until 140-3 validation)
All installed components shall be accessible for service and removable without damage
Temperature sensors must have accuracy of ±0.5°F, range 32°F to 140°F, resolution 0.1°F, and be NIST-traceable
Relative Humidity sensors must have accuracy of ±3.5% RH, range 0% to 100% RH, resolution 0.1% RH, and be NIST-traceable
Differential Pressure sensors must have accuracy of ±0.003 in. w.c., range -0.10 to +0.10 in. w.c., resolution 0.001 in. w.c., and be NIST-traceable
Door position sensors must be magnetic contact or optical, provide open/closed status with time-in-state logging, and have configurable alarms
System shall be capable of calculating and/or displaying ACH when provided a real-time airflow value from a future BAS/BMS integration
Data logging interval of 1 minute (user-configurable)
Minimum 1 year local data storage
Minimum 4 hours battery backup or ride-through capability at gateway/data concentrator locations
Provide a secure web-based user interface accessible to authorized VA users via an OIT-approved access method
User interface shall have mobile-responsive layout, color-coded status indicators, dashboard views with filtering, and be Section 508 compliant
Provide role-based access (Admin/Operator/Viewer) and an audit log of user actions
Provide automated reporting with email distribution and export to PDF/CSV/XLSX
Retain historical data for ≥5 years online with bulk export capability
Support multi-level alarm thresholds (informational/warning/critical) and multi-channel notifications (on-screen, email, SMS, optional voice)
Implement escalation chains with timed steps, acknowledgement, and resolution tracking
Ensure 24/7 alarm operation with no single point of failure and alarm delivery <2 minutes from threshold excursion
All system data is VA property; provide full export in non-proprietary formats and migration assistance
Implement cybersecurity controls commensurate with VA data/system categorization and connectivity to VA networks
Comply with VA TRM, NIST SP 800-53 Moderate controls, VA Handbook 6500.6, and Zero-Trust principles
Provide security documentation including system architecture, data flow diagram, encryption configuration, access control model, patch management approach, SBOM (if software-based), and incident response contact information
Ensure ongoing patch compliance, vulnerability remediation reporting, and incident notification
Provide reliable connectivity for real-time data and automated alarms (≥99.9% communication reliability, <2-minute alarm delivery, ≥72-hour local buffering)
For VA-owned facilities, equipment shall support future BAS integration via open protocols (BACnet/IP, Modbus TCP, and/or documented API)
Provide a complete, exportable point list, documented data schema and interface documentation, and a conceptual recommended integration approach document for BAS-ready capability
Ensure the installed system can be integrated with a future BAS without replacement of installed sensors or devices
Each Temp, RH, and differential pressure sensor shall be delivered with a NIST-traceable calibration certificate
Perform annual NIST-traceable calibration for Temperature, Humidity, and Differential Pressure sensors (or shorter if OEM MIFU specifies)
Conduct comprehensive site surveys and submit a site survey documentation package for VA approval
Provide all required equipment and services, including environmental sensors, network infrastructure, server/workstation hardware or cloud service, software licenses, installation accessories, and spare sensors (minimum 10%)
Equipment shall be staged securely, bench-configured, quality-tested, and documented prior to field deployment
Deploy the monitoring system in accordance with installation constraints using non-invasive methods
Install and configure sensors, establish network connectivity, label all equipment, and configure system settings
Perform Input/Output (I/O) verification for all sensors and Site Acceptance Testing (SAT)
Demonstrate dashboards, alarm notifications, and reporting functionality
Complete a 72-hour continuous uninterrupted logging test prior to final acceptance
Provide as-built drawings, calibration certificates, configuration backup, and acceptance test results
Provide comprehensive Administrative, Technical, and Regulatory Compliance training for VA personnel
Provide comprehensive maintenance services during option years, including preventive and corrective maintenance
Meet specified Service Level Agreement (SLA) response times for emergency, high, and normal priority issues
Maintain a minimum system availability of 99.5% (excluding scheduled maintenance)
Provide Firm-Fixed-Price (FFP) for deployment and acceptance testing (CLIN 0001) and FFP for annual maintenance (CLIN 0002–0005)
Submit invoices electronically in accordance with VAAR 852.232-72
Submit work plans at least fifteen (15) business days in advance for work in critical SPS areas
Conduct weekly progress meetings and submit monthly written status reports
Provide all specified deliverables, including site survey documents, functional testing and validation reports, cybersecurity documentation (if applicable), operations and maintenance documents, and a Service Level Agreement plan
All contractor personnel must pass VA background checks, obtain PIV badges, and complete mandatory training
Provide a minimum three (3) year warranty for equipment and installation from Final Acceptance
Provide a minimum five (5) year software and platform support from Final Acceptance
Provide advanced replacement of failed components during the warranty period
At contract completion or non-renewal, provide complete data transfer in non-proprietary formats, remove proprietary access credentials, reconcile inventory, and support a 30-day transition

$500,000 – $1,500,000

Responses are due no later than March 27th, 2026.

Contractor shall submit PIV sponsorship packages within 5 days of Notice to Proceed (NTP).

System shall be functionally complete no later than 180 calendar days from NTP.

Base period for deployment and acceptance testing shall not exceed 210 calendar days from NTP to Final Acceptance.

Final Acceptance after 30-day burn-in within 210 calendar days of NTP.

One base year plus four (4) one-year option periods are included for warranty/maintenance.

Department of Veterans Affairs

Organization overview and procurement intelligence available on paid plans.

A government authority located in Augusta, Georgia is seeking proposals for the provision of a comprehensive, turnkey environmental monitoring system. The selected vendor will be responsible for conducting a thorough site survey and pre-deployment planning to ensure the environmental monitoring system is tailored to the specific needs of the location.

Scope includes supplying both the necessary equipment and software, deploying the system using non-invasive and portable methods, and completing system activation, functional testing, and calibration. The vendor must also provide training and documentation for end users, as well as warranty and maintenance support for the deployed system.

The project aims to automate environmental monitoring processes using state-of-the-art, minimally disruptive technologies. Vendors should demonstrate expertise in integrated system deployment, user training, and post-installation support.

Environmental Monitoring System

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