Entertainment Acquisition, Event Promotion, and Management Services
Overview
Fit Score
Settle Intelligence
Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.
SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateTIMELINE
Solicitation Release Date: March 26th, 2026
Questions By: April 9th, 2026, 4:00 p.m.
Solicitation Closing: April 21st, 2026, 11:00 a.m.
Solicitation Opening: April 21st, 2026, 11:00 a.m.
Event Date: June, July, or August 2026 (by August 17th)
QUESTION DEADLINE
Issuing Agency
City of Newburgh
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The selected vendor will provide comprehensive entertainment acquisition, event promotion, and management services for a large-scale event. This includes facilitating event planning, preparation, and on-site management for either a one-day weekend signature event to be held in June, July, or August 2026 (no later than August 17), or a series of smaller weekend events within the approved location during the same period and featuring entertainment bookings tailored to target audiences.
Responsibilities include coordinating all entertainment bookings, recruiting and managing food and craft vendors (including overseeing necessary permitting and on-site logistics), managing event flow and supervision, and handling all logistical aspects for service vendors such as food, drink, production, AV, and equipment. The vendor will also be in charge of creating and managing the event budget, providing accounting, and collecting revenues from event participants.
Additionally, the vendor will handle all marketing and promotional activities for the event and develop a risk management plan to address event safety and liabilities.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.