Employee and Student Health Compliance Management System

Overview

Healthcare Services, Wellness & Biotech

Greenville, South Carolina, United StatesPosted 2 months agoDeadline: March 24th, 2026

Fit Score

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SUMMARY

South Carolina seeks a cloud-based, integrated health compliance management system for employees and students, with customizable workflows and secure document management.

KEY REQUIREMENTS

Offeror's proposed solution must be owned and developed by the offeror
Provide a single, unified, end-to-end platform for regulatory compliance, credential tracking, clinical documentation, reporting, and auditing
Support automation of vaccination retrieval, respirator medical review, fit testing, and clinical compliance workflows
Be highly configurable for program-specific, cohort-specific, and clinical affiliate-specific requirements
Be purpose-built for higher education, students, faculty, and public-sector institutions
Operate as a single, integrated platform provided by one vendor
Eliminate the need for multiple disconnected systems for core functionality
Be configurable to meet GTC School of Health Sciences specific requirements without custom software development
Support customization by academic program, cohorts, and clinical affiliate-specific requirements
Support regulatory compliance with applicable state and federal laws and regulations (HIPAA, OSHA, NHSN)
Experience implementing comparable systems for colleges, universities, or healthcare-related educational institutions
Ability to provide references for successful implementations at similar institutions
Demonstrate responsiveness, reliability, and capacity to meet implementation timelines
Provide system demonstrations prior to award
Submit documentation detailing system specifications, security architecture, implementation approach, data storage limits, retention policies, and support/maintenance model
Provide a unified platform supporting Employee Health and Student Health in a single, secure, cloud-hosted environment
Platform must be designed for academic institutional health compliance and credentialing, not as a campus clinic EHR system
Be configurable to meet GTC SoHS compliance requirements for faculty, staff, and students
Support user registration for students, faculty, and staff based on implementation-defined criteria
Support roster import functionality from GTC student information system (Ellucian Colleague)
Integrate with Microsoft AAD-backed Single Sign-On (SSO) for students and employees
Support data migration from GTC's current legacy on-premise single user database system
Support regulatory reporting for Influenza and COVID-19 to the National Healthcare Safety Network (NHSN)
Meet all applicable regulatory record retention requirements
Track symptoms and exposures related to infectious and/or reportable diseases
Support customizable GTC-specific forms, surveys, waivers, and consents
Include workflows for accommodation requests and declinations
Provide a vendor-staffed help desk with ticket submission, tracking, and resolution communication
Provide vendor-led project management including a designated project manager, implementation planning, training, and ongoing support
Support data entry via self-submission, administrative entry, and data import
Secure storage of supporting documentation (immunization records, titers, TB testing, physical examinations)
Organize records by program, cohort, and clinical affiliate
Provide customizable reporting, including identification of expired requirements
Support import and export of reports
Enable creation of customizable fillable forms (e.g., TB Risk Assessments, Technical Performance Standards)
Allow entry of clinical notes
Provide secure self-service submission workflows
Support bi-directional integration with U.S. state Immunization Information Systems (IIS)
Automate querying, retrieval, validation, and reconciliation of vaccination records with employee or student consent
Include the OSHA-required Respirator Medical Evaluation Questionnaire
Support automated provider review, routing, clearance tracking, and documentation for respirator medical evaluations
Maintain documentation in compliance with OSHA 29 CFR 1910.134
Support documentation of respirator fit testing, including respirator type, brand, size, and style
Support data entry with associated notes for drug testing
Provide secure document storage for drug testing information
Organize drug testing information by program, cohort, or clinical affiliate
Offer customizable reporting and import/export functionality for drug testing
Implement automated workflow escalation for abnormal drug test results to designated SoHS approvers
Support data entry with notes for criminal background checks
Provide secure document storage for criminal background checks
Organize criminal background check information by program, cohort, or clinical affiliate
Offer customizable reporting and import/export functionality for criminal background checks
Support data entry with notes for accident/reportable illness/exposure tracking
Provide secure document storage for accident/reportable illness/exposure tracking
Organize accident/reportable illness/exposure tracking information by program, cohort, or clinical affiliate
Offer customizable reporting and import/export functionality for accident/reportable illness/exposure tracking
Support tracking and documentation of additional compliance requirements (CPR certification, OSHA training, clinical identifiers, faculty licensure, clinical site-specific training, medical/professional insurance)
Provide functionality to manage clinical site contracts within the same secure platform
Maintain centralized digital records of contracts with start/end dates and status
Associate contracts with academic programs and clinical sites
Offer configurable agency data forms
Allow upload and storage of executed contracts and supporting documents
Provide reporting on expired and soon-to-expire contracts
Enable export functionality to CSV or Excel formats
Be cloud-hosted, eliminating the need for on-premise infrastructure managed by GTC
Be fully HIPAA-compliant
Maintain SOC 2 Type II certification, validated annually through independent audit
Employ industry-standard security controls (AES-256 encryption at rest, TLS 1.2 encryption in transit, multi-factor authentication, role-based/least-privilege access controls, continuous monitoring)
All data generated or stored within the system shall remain the property of Greenville Technical College
Support data export in standard formats upon request or contract termination
Clearly define data retention policies and timelines
Describe support, training, and ongoing customer success model
Provide a vendor-staffed customer support model only with U.S.-based staff
Specify hours of operation for standard support and availability for after-hours, weekend, or emergency support
Offer support channels (ticketing portal, email, phone, live chat)
Outline how users submit support requests and ticket prioritization/severity definitions
Commit to target response and resolution times (SLA commitments)
Describe how users are notified of ticket status updates and resolutions
Detail escalation paths for unresolved or urgent issues
Provide support for end users, administrative users, and system administrators/compliance staff
Describe implementation support model including a designated project manager, planning, testing, configuration support, and go-live support
Outline approach to training and enablement (initial training, training for faculty/end users, format, knowledge base, ongoing training)
Assign a dedicated customer success manager or account manager
Specify frequency and format of check-ins (e.g., quarterly business reviews)
Provide proactive communication regarding system updates, enhancements, and regulatory changes
Support changes in program requirements, cohorts, or clinical affiliates over time
Describe process for submitting and prioritizing enhancement requests
Describe how system updates and enhancements are delivered (e.g., automatic cloud updates)
Specify frequency of planned maintenance
Explain how customers are notified of maintenance or outages
State expected system uptime and availability targets
Explain how support staff assist with regulatory reporting, audit preparation, data validation, troubleshooting compliance workflows, and responding to changes in health compliance requirements
Identify key support performance metrics tracked, availability of support reports, and customer satisfaction measurement methods

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Date Issued: February 26th, 2026

Questions Must Be Received By: March 6th, 2026 @ 5:00 PM

Submit Quote By (Opening Date/Time): March 24th, 2026 @ 2:00 PM

QUESTION DEADLINE

March 6th, 2026

Issuing Agency

Greenville Technical College

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The agency seeks a vendor to provide an integrated health compliance management system for employees and students. The system should automate vaccination retrieval, respirator medical review, fit testing, and clinical compliance workflows, and be highly configurable to accommodate evolving requirements for programs, cohorts, and clinical affiliates. It must operate as a single, secure, cloud-hosted platform, customizable for higher education institutions, faculty, students, and public-sector affiliates.

The platform should support user registration for students, faculty, and staff, enable roster imports from Ellucian Colleague on-premise, and facilitate data migration from a legacy database. Compliance features include secure documentation storage (e.g., immunization records, TB testing, physical exams), customizable reporting, workflow support for accommodation requests and declinations, and regulatory record retention. Additional requirements include implementation planning, milestone tracking, vendor-staffed help desk, and configuration support for diverse organizational structures. The contract period is set for one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.