Emergency Healthcare Systems

Issue of solicitation: March 11th, 2026

Pre-Proposal Conference: March 18th, 2026 @ 10:00am (Eastern)

Deadline to Submit Attachment G- Q&A Template: March 20th, 2026 by 3:00pm (Eastern)

Deadline to return Attachment I - Preproposal Networking Forms: March 20th, 2026 by 3:00 pm (Eastern)

Response to Attachment G – Q&A: March 27th, 2026

Submission Due Date/Time: April 10th, 2026 by 3:00pm (Eastern)

Submission of Reference Check Forms to State: April 10th, 2026 by 3:00 pm (Eastern)

Proposal Evaluation: April 11th, 2026 - April 23rd, 2026 (estimated)

Proposal Discussions/Clarifications (if necessary): April 24th, 2026 - April 29th, 2026 (estimated)

Oral Presentations (if necessary): May 4th, 2026 and May 6th, 2026 (estimated)

Best and Final Offers (if necessary): May 7th, 2026 - May 11th, 2026 (estimated)

Award Recommendation: End of May

The government authority in Indiana is seeking a vendor to develop, implement, and maintain a comprehensive, real-time hospital, healthcare, public health, and emergency medical services (EMS) reporting and data delivery system. The system must enable users and administrators to send network, county, district, and statewide alerts to relevant users, with the ability to connect and interface with other patient tracking systems at facility, system, and state levels.

A core requirement is to design a user-friendly dashboard or portal for both administrators and users to access key metrics, including bed and ventilator availability, resource statuses, and notifications. The platform should include a robust reporting tool supporting custom and predefined reports, with export options such as PDF and Excel, and support on-demand or scheduled generation. During mass casualty events or large-scale emergencies, the system must fully support patient reunification functions.

The solution must be compatible with laptops, tablets, and smartphones and incorporate strong security protocols to protect sensitive health and personal data. This includes encryption and advanced access controls. Integration capabilities should encompass hospital and EMS electronic medical records (EMRs), Computer Aided Dispatch (CAD) systems, and public health databases, such as syndromic surveillance and laboratory reporting. Real-time tracking of EMS unit status and location with linkage to local 911 CAD systems is also required.

A pre-bid meeting is scheduled for March 18, 2026, and questions regarding the RFP must be submitted by March 20, 2026.