Electronic Medical Record and Financial Accounting System

Publication of RCO: February 18th, 2026

Questions Due: March 4th, 2026

Bids Due: March 19th, 2026

Kickoff Meeting: Within 30 calendar days of full contract execution.

Functional and Technical Requirements Completion: Within 30 calendar days from Kickoff (Day 1).

Solution Design and Customization Completion: Within 60 calendar days from Functional and Technical Requirements meeting.

Implementation Completion: Within 30 calendar days from Solution Design and Customization completion.

Training and Solution Testing Completion: Within 60 calendar days of implementation.

Go-Live: First business day immediately following completion of Solution testing.

Acceptance Testing and Final Acceptance: 30 to 60 calendar days after Go-Live.

A county in New York is seeking a qualified vendor to provide a web-based electronic medical record (EMR) and financial accounting system. The solution must integrate comprehensive healthcare management and financial functionalities onto a single platform to improve workflow efficiency and data accessibility.

The system should include electronic health records, computerized physician order entry, ePrescribing, electronic MAR/TAR, laboratory and radiology results, 24-hour reporting, accidents and incidents tracking, progress notes, clinical assessments, MDS, care planning, rehabilitation therapy documentation, document management, nutrition and fall risk management, and timely access to data systems. Financial requirements include revenue cycle management, centralized billing, exception and automated workflows, claims management, bundled payments, regulatory compliance, collections, and resident trust fund management.

Additionally, the platform should support census management with admissions, discharges, transfers, pre-admissions, and bed holds. Interoperability with external laboratory and radiology vendors and integration with vital sign monitoring devices are required. The system should automate and streamline key workflows such as medication and treatment administration, accident and incident reviews, and progress note documentation to facilitate efficient communication and high-quality care delivery.