Electronic Mail Processing and Scanning Services

Overview

Public Safety, Security & Fire

St. Cloud, Minnesota, United States; Togo, Minnesota, United States; Stillwater, Minnesota, United States; Faribault, Minnesota, United States; Lino Lakes, Minnesota, United States; Red Wing, Minnesota, United States; Rush City, Minnesota, United States; Shakopee, Minnesota, United States; Bayport, Minnesota, United States; Moose Lake, Minnesota, United States; Willow River, Minnesota, United StatesPosted about 1 month agoDeadline: April 27th, 2026

Fit Score

Settle Intelligence

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SUMMARY

The agency is requesting proposals for mail processing and scanning services to enhance security and streamline mail management across eleven Minnesota facilities.

KEY REQUIREMENTS

BUDGET

Estimate

$1,000,000 – $5,000,000

CONTRACT DURATION

12 months

TIMELINE

RFP posted: March 23rd, 2026

Questions due: April 13th, 2026

Responses due: April 27th, 2026

Evaluation and selection completed by: May 1st, 2026

Anticipated contract start: July 1st, 2026

Vendor to provide staff access and training before: October 1st, 2026

Anticipated contract end: June 30th, 2027

QUESTION DEADLINE

April 13th, 2026

Issuing Agency

Minnesota Department of Corrections

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency seeks a qualified vendor to provide electronic mail processing and scanning services for its eleven facilities. The primary goal is to implement comprehensive mail scanning procedures to eliminate contraband entering through the mail system and to take effective steps to mitigate risks posed to both incarcerated individuals and staff.

The selected vendor will be responsible for receiving, scanning, reprinting, and shipping all incoming non-privileged (excluding legal correspondence) mail to the designated facilities. Additionally, the vendor must develop and maintain a secure online system enabling attorneys and public officials to send legal and special mail directly to recipients within the facilities.

The contract will be awarded for a one-year period, and prospective bidders are required to submit any questions regarding this solicitation by April 13, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.