Electronic Health Record System RFI

Overview

Software, Web & Mobile Development

Richmond, Virginia, United StatesPosted 20 days agoDeadline: May 22nd, 2026

Fit Score

Settle Intelligence

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SUMMARY

Virginia is seeking information on certified electronic health record systems for twelve state facilities, focusing on modern architecture, integration, and broad device support.

KEY REQUIREMENTS

Must have demonstrated experience implementing EHR systems that optimize DBHDS use of the platform
Must be able to support clinical, operational, forensic, and residential care needs of twelve state-operated facilities
Must provide an itemized estimated cost within the response
Must be registered in eVA to submit an electronic response
Must submit response electronically through eVA
Must separate response into information related to services, infrastructure and/or costs and Section V questions responses
Must adhere to a maximum page limit of 75 pages
Must provide response in Adobe PDF document format

BUDGET

Estimate

$5,000,000 – $20,000,000

TIMELINE

Issue Date: April 17th, 2026

Final Questions from Suppliers: May 8th, 2026

DBHDS Response: May 15th, 2026

Due Date/Time: May 22nd, 2026, 5:00 PM EST

QUESTION DEADLINE

May 8th, 2026

Issuing Agency

Virginia Department Of Behavioral Health And Developmental Services

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DESCRIPTION

The Commonwealth of Virginia is seeking information from vendors regarding the implementation of a new enterprise electronic health record (EHR) system to support twelve state-operated facilities. Respondents are asked to provide insight into certified EHR solutions that cover comprehensive clinical, operational, forensic, and residential care needs.

Key requirements include a modern, scalable architecture adaptable to inpatient psychiatric, long-term, and residential care environments. Solutions should offer robust API ecosystems, software development kits (SDKs), integration middleware, and offline/mobile functionality. The system must integrate with enterprise identity and access management platforms, such as Active Directory and Single Sign-On (SSO), and support a broad range of devices including desktops, tablets, and kiosks, as well as peripherals like scanners and label printers.

User interface consistency and accessibility are crucial, with expectations for in-app guidance, training aids, onboarding support, and multilingual capabilities. Vendors should describe their approach to these requirements, supporting Virginia's information gathering process for analyzing costs, implementation procedures, and likely challenges.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.