Electronic Health Record System

Overview

Healthcare Services, Wellness & Biotech

Placerville, California, United StatesPosted 22 days agoDeadline: May 13th, 2026

Fit Score

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SUMMARY

Seeking a provider for a modern, integrated electronic health record system with Medi-Cal and CalAIM billing capabilities in California.

KEY REQUIREMENTS

Must have five years minimum of verifiable experience providing large scale electronic document management solutions to California County Clerk and Recorder agencies of similar size
Must be able to provide a fully integrated Electronic Health Record system supporting medical, behavioral health, case management, and CalAIM-compliant Medi-Cal billing
Must be able to obtain and maintain all necessary insurance as described in the RFP
Must have the financial strength to perform and maintain the services
Must not be currently debarred, suspended, proposed for debarment, or declared ineligible for award by any governmental entity
Must be able to provide financial records for the past three years if requested

BUDGET

Estimate

$250,000 – $750,000

CONTRACT DURATION

36 months

TIMELINE

RFP Issuance: April 15th, 2026

Deadline for Final Questions: April 29th, 2026

Answers Posted on or About: May 4th, 2026

Due Date for Submissions: May 13th, 2026

QUESTION DEADLINE

April 29th, 2026

Issuing Agency

County Of El Dorado

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DESCRIPTION

The organization seeks a vendor to provide a fully integrated electronic health record (EHR) system. The solution must support medical, behavioral health, case management, and CalAIM-compliant Medi-Cal billing functions. The EHR system is required to offer HIPAA-compliant clinical documentation and facilitate behavioral health workflows, comprehensive case management, secure cloud-hosted or remote web-based access, and robust role-based security controls.

A modern, interoperable EHR system is critical for ensuring clinical continuity, improving billing accuracy, and meeting state reporting and compliance obligations. The system must enable Medi-Cal (CalAIM) billing and claiming processes, including pre-release service documentation, encounter coding accuracy, claim submission, error resolution, appeals, and underpayment recovery. All functional, technical, workflow, reporting, and compliance requirements must be met.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.